Job Description

Executive Assistant- Purchasing Clerical

East High School & Denfeld High School

40 hours/week | 52 weeks/year

Starting Wage: $23.61/hr + Benefits

This position is assigned to East HS on Tuesday/Thursday and to Denfeld HS on Monday/Wednesday.

Fridays alternate between the two High School sites or as directed by the building supervisor.

Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.

Summary:

Under general supervision, the Purchasing Clerical provides specialized administrative and operational support for the district's purchasing activities. This role is primarily responsible for the complete purchasing lifecycle related to Career and Technical Education (CTE) programs, various grant-funded initiatives, purchasing and budgeting for the District high schools. This position requires a high degree of attention to detail, analytical ability, and independent problem-solving to ensure the accuracy and timely processing of complex purchasing transactions. The Purchasing Clerical serves as a key liaison with internal departments and external vendors, and also supports general purchasing for the school district as needed, ensuring all procurements comply with federal, state, and district regulatory requirements.

Minimum Qualifications

• High School Graduation or equivalent
• Required Work Experience in Addition to Formal Education/Training:
• - Minimum five (5) years of progressively responsible experience in purchasing, accounts payable, or related administrative support, demonstrating a strong understanding of procurement and financial operations, OR a combination of education and experience totaling six (6) years.

Knowledge Requirements:

• Knowledge of purchasing policies, accounting standards, and internal controls.
• Understanding of financial regulations and compliance, with an ability to learn specific requirements (e.g., UFARS).
• Advanced customer service principles in financial and vendor interactions.
• Proficiency in enterprise financial software and Microsoft Excel for data analysis and reconciliation.
• Proficiency in digital and physical purchasing record-keeping and audit readiness.

Skill Requirements:

• Strong organizational and time management skills for high-volume, deadline-driven workloads.
• Strong verbal and written communication skills to articulate financial and purchasing information clearly.
• Absolute discretion and strict confidentiality with sensitive financial data.
• Proficient operation of office equipment essential for financial processing.
• Skill in designing and maintaining robust financial filing and record management systems.
• Adept at interpreting and applying purchasing policies and regulations.
• Strong judgment and analytical skills to resolve financial discrepancies.
• Data analysis and reconciliation skills using spreadsheets for financial validation and reporting.
• Proactive problem-solving skills to anticipate and resolve operational challenges.

Preferred Education/Experience Requirements:

• Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field is preferred.
• Experience in school finance, specifically with grant or CTE purchasing.

Additional Information:

• Applicants should possess exceptional attention to details due to this position requiring extensive data entry.

In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:

Medical/Prescription Drug Plan with Health Reimbursement Arrangement

• Single Coverage � District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
• Family Coverage � District pays 75% of premium (25% employee contribution) + contributes $5, 250 into HRA annually

Dental Plan

• Single Coverage � District pays 100% of Basic premium (FREE)
• Family Coverage � District pays 25% of Premium

Life Insurance

• District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance

Long Term Disability

• District-provided at no cost to employee

Flexible Spending Accounts

• Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts

Retirement

• The District contributes 7.5% of your total salary in the Public Employees Retirement Association) pension plan.
• Employees may also elect to participate in Tax-Shelter Annuity options.

Time Off

• Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.

Contact Information:

If you have any questions, please contact Human Resources at 218-336-8722 or email noncerthr@isd709.org