Job Description

The Purchasing and Inventory Coordinator oversees all day‑to‑day purchasing and inventory activities across the IFMS contract, ensuring compliance with Sodexo policies, strong governance, and alignment with ISO 55001 asset‑management principles. The role focuses on optimising purchasing processes, improving material management controls, reducing cost and risk, and ensuring timely, accurate procurement to support service delivery.

🔍 Core Purpose

To manage and continuously improve the purchasing and inventory control framework, ensuring materials and services are procured efficiently, cost‑effectively, and in alignment with asset‑management best practice.

📌 Key Responsibilities

Purchasing & Procurement

• Process purchase requisitions within 24 hours and manage the central procurement mailbox.
• Ensure materials and services meet required specifications and are delivered on time.
• Consolidate supplier data to reduce the number of purchase orders.
• Support quote requests, supplier onboarding, and one‑time vendor submissions.
• Govern purchasing activities in line with Delegation of Authority.

Inventory & Material Management

• Analyse materials/services to determine optimal control levels.
• Assist with inventory control, stock reconciliation, and utilisation of existing stock before new purchases.
• Evaluate requests for new inventory items and collaborate with the Material & Catalogue Specialist.
• Manage rotables, express/air freight, and JIT stock expediting.

Financial & Reporting

• Manage invoicing queries, CAPEX requests, and monthly account reconciliations.
• Maintain accurate purchasing records, documentation, and performance reports.
• Support the Purchasing & Warehouse Manager with reporting requirements.
• Maximise supplier rebates through effective purchasing practices.

Continuous Improvement & Governance

• Lead continuous improvement initiatives within the maintenance environment.
• Ensure catalogue governance in line with Sodexo standards.
• Uphold ethical and professional representation of Sodexo.
• Share knowledge within the Purchasing & Inventory team.

🧠 Skills & Knowledge

• Understanding of asset lifecycle management (ISO 55000/55001).
• Strong computer literacy, especially Microsoft Excel
• Analytical problem‑solving with strong business acumen.
• Ability to prioritise, multitask, and work independently or in a team.
• Strong communication skills and stakeholder engagement capability.
• High initiative, adaptability, and commitment to continuous improvement.

Qualifications

📚 Experience

• 2–3 years in a similar purchasing or inventory role.

Additional Information

Why choose Sodexo? 

Sodexo is a people business, employing over 400,000 people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication. 

We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.   

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities. 

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!  

How to apply? 

If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience and availability.  

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This is also your opportunity to ask any questions you may have. 

What are you waiting for? Submit your application today and become part of the Sodexo family!