Job Description

Requisition No: 869939

Agency: Military Affairs

Working Title: Purchasing Analyst

Pay Plan: Career Service

Position Number: 62000248

Salary: $45,060.11

Posting Closing Date: 02/18/2026

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Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000248

WORK LOCATION: ST. AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Six (6) years of professional, full-time equivalent experience in purchasing, accounting, finance, receivables and/or budgeting.
• Education may substitute for experience on a year-for-year basis.

DUTIES AND RESPONSIBILITIES:

• Assists with monitoring purchasing and contracting transactions for DMA to ensure compliance with Florida Statutes are met. Assists with the monitoring of dates on contracts to ensure completion from start to final payments are processed prior to expiration.
• Assists with administering and management of all federal/state cooperative agreements which allocate funds to specific Army and Air Force programs throughout the state; ensuring provisions of the various agreements are met during execution.
• Assists with providing purchasing and contracting expertise to ensure all purchases, regardless of complexity, are in accordance with state and federal rules, regulations, and guidelines to include bids, RFP’s and ITN’s.
• Assists with monitoring all purchases and contracts on My Florida Market Place and the Florida Accountability Contract Tracking System (FACTS).
• Assists by providing oversight and guidance in the management and execution of grants awarded to DMA.
• Assisting and training other purchasing personnel as required.
• Assists with the administering of the p-card application process
• Submits application and all documents to bank of America WORKS for processing
• Assists with monitoring all purchases and ensures all information is in the WORKS system. Follows transactions through
• works for accuracy and timeliness. Provide assistance to cardholders with coding and processing transactions.
• Assists with canceling p-cards upon position changes and employee terminations.
• Assists with the monitoring and processing of lease payments.
• Assists with gathering documents between departments for processing payments.
• Receive reports from accounting to ensure payments are processed accurately and timely.
• Assists with monitoring the WEX Gas card program to include proper usage, expenditures, and lost/stolen cards replacements.
• Ensure reports are submitted accurately and timely.
• Assists with tracking and monitoring cell phones
• Verifies and implements state active-duty cell phones during emergencies
• Supports State Active-Duty missions in a purchasing role as needed
• Supports any activity assigned by the State Quartermaster, Deputy State Quartermaster and/or the Chief Financial Operator

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of purchasing
• Knowledge of the principles and techniques of effective communication
• Knowledge of administrative principles and practices
• Knowledge of the methods of data collection
• Ability to understand and apply rules, regulations, policies, and procedures
• Ability to maintain purchasing records
• Ability to develop various reports
• Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to prioritize workload
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.