Job Description

Position Title:

Purchasing Agent

Salary Range:

Purchasing Agent (Grade 13, Exempt). Annual salary range: $67,360 – $84,200. This range reflects the minimum to midpoint of the grade. Salary may exceed the midpoint and will commensurate with experience.

Senior Purchasing Agent (Grade 14, Exempt). Annual salary range: $76,160 – $95,200. This range reflects the minimum to midpoint of the grade. Salary may exceed the midpoint and will commensurate with experience.This position is responsible for generating revenue by representing Sourcewell’s Installation Support Program. This position is directly responsible for achieving profit and margin goals by developing strong relationships with assigned installations, suppliers, and internal Sourcewell teams. This position will be expected to work with several installations and clients with competing timelines and priorities while managing and meeting expectations of each client.

Essential Duties and Responsibilities

1. Manage supplier/client interactions to ensure that profit and margin goals for this solution are met.

• With assistance, develop and execute on plans to drive growth in this solution and to ensure that profit and margin goals are met.

• Establish and maintain strong working relationships with Supplier Development Executives for assigned categories by communicating effectively and providing feedback on supplier performance and other key information related to this solution.

• Build a high-quality, trusted relationship with suppliers by being responsive to inquiries and providing accurate and complete information.

• Identify and resolve supplier and client issues to ensure that relationships are strengthened and that these transactions do not harm the Cooperative Purchasing program.

• Develop an understanding of trends and potential issues within the industries of assigned suppliers to help clients understand and manage availability and timing risks.

2. Manage relationships with installations and execute and monitor purchase order requests.

• Develop and manage relationships with installations to ensure satisfaction with Sourcewell and their purchase experience.

• Develop and manage requests of routine scope and complexity to ensure timely procurement of goods and services while adhering to budget constraints and to the organization's policies and procedures.

• Engage clients to understand required specifications and act as a liaison to the supplier to obtain quotes, product information, and applicable terms for client consideration.

• Execute new or modify existing requests based on updated specifications, or due to expiration of current quote.

• Assist with the processing of change order request, ensuring applicable documentation and approvals are captured according to policies and procedures.

• Obtain and communicate delivery schedules and keep client informed of any changes in anticipated delivery dates.

• Complete additional ancillary required documentation to support supplier execution of goods and services (i.e. Notice to Proceed orders).

• With guidance, coordinate and facilitate kickoff meetings, base access requirements and other related service requirements.

3. Support the invoicing, payment, and order documentation processes

• Assist with monitoring deadlines for acceptance of goods and manage any exceptions or deadline extensions requested, while working with client to resolve.

• Participate in work with Finance to ensure that upon acceptance by the client, invoices are issued, payments are received and any issues encountered by the clients are resolved quickly.

• With guidance, assist with managing progress payments requests for construction projects to ensure that payment requests are accurate and fully approved.

• Develop and manage processes to ensure that all documentation is completed and recorded properly.

• Ensure that all transaction comply with Sourcewell and client policies and that they are fully compliant with all laws and regulations.

4. Participate in continuous improvement efforts for this solution.

• Participate in the process of continuous improvement for this solution by accurately tracking all costs of managing this solution across the enterprise and recommending markup rates to ensure that margin targets are achieved.

• With guidance, develop and manage tools and metrics to measure client and supplier satisfaction and make recommendations to ensure that both are satisfied.

5. Occasionally represents the Installation Support team at assigned internal meetings

6. Other Duties as assigned

Additional Job Description:

Required Qualifications

• Associate’s degree in related field AND a minimum of two (2) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
  OR
  A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of four (4) years

• Public speaking or sales presentation experience

• Business process and operational knowledge of sales, customer service, supply chain, and procurement

In addition to the above, the Senior Purchasing Agent required qualifications include:

• Bachelor’s degree in related field AND a minimum of four (4) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
  OR
  A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of eight (8) years

• Two (2) years of public speaking or sales presentation experience

• Two (2) years of sales experience

Preferred Qualifications

• Bachelor’s degree in a related field

• Four (4) years of experience in sales, supply chain management, procurement, account management, or other directly related experience

• Two (2) years’ experience in public speaking or sales presentation

• Two (2) years’ experience in business process and operational knowledge of sales, customer service, supply chain, and procurement

• Sales experience

Location:

• This is a remote position, and is subject to Sourcewell's telecommuting policies and procedures.

• Must be able to meet travel requirements for this position, which is approximately five (5) times per year including occasional travel to Staples, MN for meetings, professional development or team activities. Notice will be given ahead of time

Full Time/Part Time:

Full time

Position Type:

Regular

Scheduled Hours:

40

At Sourcewell, collaboration, respect, and belonging are the core of who we are. We believe in giving back to the community, offering paid volunteer time for staff, and supporting one another to do our best work. We’re proud to have been recognized by Top Workplaces, the nation’s leading employer recognition program, annually since 2016.

Our values:

Seek. Be curious.

Empower. Be accountable and liberate others.

Impact. Be a difference maker.