Job Description

Be the Detail Behind Every Great Project!

At Gothic Landscape, incredible landscapes don’t just happen in the field—they start with precision, organization, and the right materials at the right time. That’s where you come in. As the largest family-owned landscaping company in the nation, we take pride in building more than landscapes—we build careers, relationships, and opportunities to grow.

We’re looking for a highly organized, detail-driven Purchasing Administrative Assistant who thrives behind the scenes, keeping everything running smoothly and accurately. If you love structure, multitasking, and making sure nothing falls through the cracks, this role is for you.

We’re looking for someone who can step in, take ownership of purchasing support tasks, and make an immediate impact on our team and projects. To be considered, candidates should have experience supporting purchasing, administrative operations, or construction-related workflows and be comfortable managing high-volume data entry and documentation.

Who This Role Is For

You’ll thrive in this role if you:

• Are highly organized and naturally detail-oriented
• Can manage multiple tasks, deadlines, and priorities without missing a beat
• Enjoy working in a fast-paced, team-driven environment
• Are comfortable working with spreadsheets, systems, and documentation
• Take pride in accuracy, follow-through, and supporting team success

• Experienced handling high-volume data entry and maintaining accurate purchasing records
• Comfortable coordinating documentation, tracking orders, and following up on outstanding items
• Able to communicate effectively with multiple teams (Purchasing, AP, Field, Vendors)

What You’ll Be Doing

• Log orders into the purchasing system and send daily updates to field teams
• Generate purchasing job folders, requisitions, and requests for quotes
• Enter and maintain accurate data for quotes and purchasing records
• Index purchase orders and documentation into internal systems
• Assist Accounts Payable with invoice discrepancies and follow-ups
• Support subcontract documentation, including tracking signatures and filing
• Help generate purchase orders and subcontract forms as needed
• Assist with site furnishing orders, including confirming specs and coordinating revisions
• Issue purchase orders for backflow certifications, water audits, soils reports, and more
• Jump in to support additional administrative and purchasing tasks as needed

Skills & Qualifications

• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Proficiency with Microsoft Excel and Google Docs
• Detail-oriented with a high level of accuracy and accountability

Compensation & Benefits

• Pay Range: $22-$24/hour
• Benefits: Medical, Dental, Vision, FSA
• Retirement: 401(k) with company match
• Time Off: 9 Paid Holidays, Paid Vacation, Paid Sick Time

Why Join Gothic Landscape?

• Be part of a family-owned industry leader with over 40 years of success
• Play a key role in supporting large-scale commercial landscape projects
• Work with a collaborative, supportive team that values your contributions
• Grow your career in a company that believes your success is our success

Gothic Landscape is proud to be an Equal Opportunity Employer.