Job Description

Purchase Ledger Administrator - Fixed Term for 12 Months

Department: Finance

Employment Type: Fixed Term - Full Time

Location: Telford

Reporting To: Samantha Jones

Reconomy is an international circular economy specialist that combines technology, skills and incredible people to enable businesses to better manage their resources, helping reduce waste, optimise their supply chains, and contribute in a meaningful way toward the circular economy
We are bending the edges of linear business models across the world, integrating circular economy strategies and processes into everyday operations. We have the tools, talent and technology that enable customers to harness the full and inherent value of their resources, with integrated global operations in over 80 countries across the world.

Our full range of capabilities are organised into 3 ‘loops’: Recycle, Comply and Re-use, each providing opportunities for circularity within the wider resource cycle.

• Recycle loop is utilising the latest technology and data to enable customers to make the best possible use of their materials.
• Comply loop is enabling customers to solve increasingly complex environmental regulatory challenges using data, expert knowledge and thought leadership to drive business accountability across the globe.
• Re-use loop is providing intelligent technology platforms and agile delivery models for pre-retail logistics and product returns, fulfilment and processing, on behalf of many of Europe’s largest retailers.

About the role

Reporting to the Accounts Payable Team Leader, you will be responsible for the reconciliation of purchase invoices against contracted movements on our bespoke system. Through timely and accurate reconciliation, you will be playing an important part in the wider team’s ability to deliver an excellent service and in prompt query resolution help to protect and improve profit. This opportunity will suit you if you are a good team player and can work to monthly objectives. If you are a college leaver who has studied Accounting & Business, or you're currently doing a course on AAT or perhaps recently completed one, it will be a great platform to kickstart your career in a Finance environment. You will be responsible for your own supplier ledger and will work with them to improve processes where necessary by:

• Ensuring supplier invoices are received by the deadline given.
• Receipt of proof of deliveries
• Reconcile/match to orders on our bespoke system.
• Request missing documentation from the service provider and ensure prompt receipt, adhering to month end deadlines.
• Investigate query causes and responses and liaise/escalate where necessary and seek resolutions
• Ensure service providers are notified of invoice queries within agreed timescales.
• Liaise with both internal and external departments
• Liaise with treasury department regarding payments.
• Follow procedure to ensure costs are recovered.
• Reconcile supplier statements where required.
• Maintain strong relationships with service providers.

What we need from you

• Comfortable with picking up the phone to contact suppliers.
• Ability to problem solve.
• Flexible approach to work to meet the needs of the business.
• Administration experience, with good attention to detail.
• Confident with using Microsoft Office suite - Outlook, Word, Excel, Microsoft Teams.
• Some exposure to Accounts Payable (purchase ledger, invoicing) is desirable.

What we offer

• Financial perks: Pension scheme, length of service rewards, and referral bonuses
• Exclusive discounts: MyPerks platform, Cycle to Work scheme, gym membership discounts, and skip hire discounts
• Health & wellbeing: Flu jabs, eyecare vouchers, and an Employee Assistance Programme
• Mental health support: Confidential counselling, MyPerks Wellbeing Centre, and access to trained Mental Health First Aiders
• Family-friendly: Enhanced maternity/paternity leave, birthday off, and holiday trading scheme
• Community engagement: Volunteer days and collaboration with local charities
• Generous holiday: Start with 23 days, rising to 25 after 2 years, plus buy/sell options
• Employee voice: Regular “My Voice” surveys and follow-up check-ins to drive meaningful change