Procurement & Purchasing

• Source, evaluate, and procure goods and services required by various hotel departments.
• Obtain quotations, compare prices, and negotiate with suppliers to achieve the best value.
• Generate purchase orders and ensure timely processing and delivery of materials.
• Ensure all purchases comply with IHG procurement policies and hotel procedures.
• Maintain adequate stock levels by coordinating with stores and user departments.
• Monitor market trends and identify cost-saving opportunities without compromising quality.

Vendor Management

• Develop and maintain strong relationships with approved suppliers.
• Evaluate supplier performance based on quality, pricing, delivery, and service.
• Assist in identifying and onboarding new vendors in line with procurement standards.
• Resolve supplier-related issues, including delays, quality concerns, and discrepancies.

Inventory & Cost Control

• Coordinate with the Stores and Finance teams to ensure accurate inventory records.
• Monitor consumption patterns and support inventory planning.
• Verify invoices against purchase orders and goods received notes before processing.
• Assist in monthly inventory counts and procurement reporting.
• Support cost-control initiatives to achieve departmental and hotel budget objectives.

Compliance & Administration

• Ensure compliance with IHG procurement standards, company policies, and local regulations.
• Maintain accurate procurement records, contracts, quotations, and vendor documentation.
• Support internal and external audits by providing required procurement documentation.
• Ensure ethical purchasing practices and maintain confidentiality in vendor dealings.

Operational Support

• Coordinate closely with all hotel departments to understand purchasing requirements.
• Ensure timely availability of operational supplies to avoid service disruptions.
• Assist during hotel pre-opening activities, special events, and emergency procurement requirements.
• Perform other procurement-related duties as assigned by the Purchase Manager or Finance Department.

What we need from you

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• 2–4 years of experience in purchasing, procurement, or stores operations, preferably in the hospitality industry.
• Knowledge of procurement processes, vendor management, inventory control, and cost management.
• Familiarity with hotel ERP/PMS systems and Microsoft Office (Excel, Word, Outlook).
• Strong negotiation, analytical, and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities and work under deadlines.
• Knowledge of local procurement regulations and hospitality purchasing practices is an added advantage.