Location:
London, England, United Kingdom

Role Type:

• 
  Virtual
  Assistant / Remote Support Role
• 
  Temporary
  Contract:
  3 months initially
• 
  Working
  Hours:
  Minimum 10 hours/week (approximately 2 hours/day),
  with flexibility to increase up to 3–5 hours/day during
  busy periods
• 
  Time
  Zone Requirement:
  Must be able to work aligned with
  UK business hours
• 
  Preferred
  Location/Profile: Candidates with familiarity with UK
  public sector processes; UK accent preferred
• 
  Payment:
  To be processed in
  GBP (£)

Role Overview

The client is seeking a highly organised and
detail-oriented
Public Sector Hiring & Job Grading Assistant
to
support a regulatory organisation undergoing restructuring and
workforce expansion.

The successful candidate will assist with the
end-to-end preparation and administration of recruitment activities,
including drafting formal job descriptions, benchmarking roles
against UK government frameworks, preparing recruitment materials,
reviewing applications, and providing administrative support throughout
the hiring process.

This role requires someone who understands (or can
quickly learn)
UK public sector recruitment
processes, government job grading frameworks,
benchmarking methodologies, and regulatory environments
.

The ideal candidate will have strong research,
writing, analytical, and administrative skills, with the ability to handle
confidential applicant information in accordance with UK data
protection requirements.

Key Responsibilities

1. 
   Job Description Development
   & Recruitment Documentation

• 
  Review
  initial role outlines provided by the client and transform
  them into professional job descriptions.
• 
  Create
  structured job profiles including:
• 
  Role
  purpose
• 
  Key
  responsibilities
• 
  Required
  skills and experience
• 
  Competency
  requirements
• 
  Person
  specifications
• 
  Draft recruitment
  advertisements suitable for:
• 
  LinkedIn
• 
  Government/public
  sector recruitment channels
• 
  Other
  appropriate job boards
• 
  Ensure
  job descriptions and advertisements align with public
  sector standards.

1. 
   Government
   Job Benchmarking & Salary Grading Support

• 
  Research
  UK government job grading frameworks and public
  sector capability standards.
• 
  Benchmark
  roles against relevant government criteria.
• 
  Assess
  appropriate:
• 
  Job
  grade level
• 
  Role
  complexity
• 
  Required
  experience level
• 
  Salary
  range/band
• 
  Prepare
  benchmarking summaries and recommendations for client review.
• 
  Conduct
  research using publicly available government resources.

1. 
   Recruitment
   Administration & Applicant Screening

• 
  Support
  recruitment campaigns from posting through candidate review.
• 
  Organise
  and manage applications received.
• 
  Review
  candidate submissions, including:
• 
  CVs
• 
  Cover
  letters
• 
  Application
  forms/pro formas
• 
  Compare
  applicants against approved job descriptions and criteria.
• 
  Categorise
  candidates based on suitability, such as:
• 
  Strong
  fit
• 
  Good
  fit
• 
  Moderate
  fit
• 
  Poor
  fit
• 
  Provide
  initial candidate assessments for client review and
  final decision-making.
• 
  Support
  shortlisting processes by preparing candidate summaries.

1. 
   Interview
   Support & Recruitment Coordination

• 
  Assist
  with interview scheduling and coordination.
• 
  Attend
  interviews where required to:
• 
  Take
  detailed notes
• 
  Capture
  key discussion points
• 
  Summarise
  candidate responses
• 
  Prepare
  interview notes for review
• 
  Maintain
  organised recruitment records.

1. 
   Administrative
   & Process Improvement Support

• 
  Provide
  general administrative support related to recruitment
  activities.
• 
  Help
  introduce more digital and efficient processes within
  the organisation.
• 
  Make
  recommendations on suitable recruitment tracking tools or
  systems where appropriate.
• 
  Support
  improvements to recruitment workflows.

Required Skills & Experience

Essential:

• 
  Strong
  written English communication skills.
• 
  Experience
  with recruitment administration, HR support, public sector
  administration, compliance, governance, or similar fields.
• 
  Strong
  research capability and ability to interpret formal frameworks.
• 
  Excellent
  document preparation and professional writing skills.
• 
  Ability
  to analyse information and make structured recommendations.
• 
  High
  attention to detail and accuracy.
• 
  Ability
  to manage confidential information responsibly.

Preferred:

• 
  Experience
  working with UK government/public sector recruitment processes.
• 
  Familiarity with
  UK government grading structures or capability frameworks.
• 
  Experience
  supporting regulatory, compliance, legal, or public sector
  organisations.
• 
  Understanding
  of UK GDPR and data protection requirements.
• 
  Experience
  screening candidates or supporting recruitment campaigns.

Compliance & Confidentiality Requirements

The VA will handle sensitive personal information
relating to job applicants.

The successful candidate must demonstrate:

• 
  Understanding
  of confidentiality requirements.
• 
  Awareness
  of UK GDPR and data protection obligations.
• 
  Ability
  to securely handle CVs, application forms, and
  personal information.
• 
  Professional
  discretion when handling recruitment data.

Tools & Systems

Current systems:

• 
  No
  dedicated CRM or Applicant Tracking System currently
  in place.

The VA should be comfortable with:

• 
  Microsoft
  Office / Google Workspace
• 
  Document management
  systems
• 
  Online
  research tools
• 
  LinkedIn
  recruitment platforms
• 
  Video
  conferencing platforms (Zoom/Microsoft Teams)

Experience recommending or implementing
recruitment systems would be an advantage.

Preferred Candidate Profile

The ideal VA will be:

• 
  Professional
  and confident communicating with senior stakeholders.
• 
  Comfortable
  working independently.
• 
  Highly
  organised and methodical.
• 
  Able
  to research unfamiliar topics quickly.
• 
  Interested
  in public sector, governance, compliance, or recruitment processes.
• 
  Comfortable
  working with ambiguity and evolving requirements.
• 
  Able
  to provide recommendations while respecting client approval
  processes.