Job Description

Kaiva Tech, LLC is seeking a Public Health Program Specialist in the Silver Spring, MD area.

Kaiva Corporation consists of a family of entities that are Native American owned and Tribal 8(a) certified. Our organization provides solutions in Information Technology, Operations and Security Management, Facilities Support, Manufacturing, and Construction to both the Federal Government and within commercial companies. We deliver innovative and comprehensive solutions in high-performance and mission critical environments.

Clearance: Public Trust.

Workplace Type: Performance shall occur on site at FDA White Oak Campus, 10903 New Hampshire Avenue, Silver Spring, Maryland 20993. The Public Health Program Specialist will be required to work on site at the government building or offsite as required. Remote work may be authorized case-by-case with prior approval Monday through Friday (excluding federal holidays).

Project Description

The Office of the Commissioner (OC) oversees the efficient and effective implementation of FDA's mission, supported by Super Offices and administrative units. The Office of the Executive Secretariat (OES) requires Support Services from Public Health Program Specialists, and Management to support OC's operational excellence. The project objective is to provide professional and program support services to the Office of the Commissioner that strengthen the Food and Drug Administration's ability to manage correspondence, oversight activities, tasking, and acquisition needs.

Summary Overview:

The Public Health Program Specialist will monitor and evaluate various information sources from a public health perspective, prepare analytical materials and briefing documents for FDA leadership, and coordinate between FDA components on policy development and decisions. The Public Health Program Specialist determines requestor authority for sensitive information considering public health disclosure implications, identify privacy concerns under FOIA requirements, and prepare background materials on agency programs for stakeholder meetings and briefings.

Supervisory Responsibilities:

· None

Essential Duties and Responsibilities

The ideal candidate is capable, motivated and willing to learn and grow as the position evolves. In this exciting opportunity as a Public Health Program Specialist your responsibilities will include:

• Apply expertise in public health statutes and stakeholder engagement to guide program activities.
• Serve as a liaison, managing external stakeholder correspondence, coordinating briefings, partnering with Office of Policy, Legislation, and International Affairs to manage oversight inquiries from HHS, Congress, GAO, OIG, and others.
• Perform and/or integrates highly complex professional services in several operational, functional, or organizational areas.
• Design and conducts studies, analyses, research; provide expert professional and consulting services; and prepare presentations and recommendations.
• Provide expert guidance on precedent-setting oversight issues, recommending involvement of OCC or others.
• Monitor organizational dashboards to track performance trends and resource needs.
• Participate in pre-hearing meetings for congressional hearings to ensure consistent messaging.
• Serve as a coordination and optimization unit that helps solve operational challenges and leads strategic initiatives.
• Conduct comprehensive process mapping across FDA systems to identify inefficiencies and gaps.
• Create and document standardized procedures, SOPs, and FDA-wide policies to ensure consistency across organizational components.
• Focuses on systematic process improvements and technology implementation support.
• Managing Microsoft Planner boards, task tracking, and workflow organization for team visibility.
• Initiate meetings/teleconferences for unified positions on complex issues.
• Guide staff on procedures and policies affecting health outcomes.
• Assess emerging mission issues and advise on trends and program responses.
• Apply knowledge of public health statutes and stakeholder engagement.
• Manage interactions with FDA, HHS, other agencies, and stakeholders.
• Analyze and improve processes for public health outcomes.
• Lead process reviews, recommending evidence-based changes.
• Facilitate consensus and implementation plans for initiatives.

Please note that this list is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required for this job. Kaiva Corporation reserves the right to modify, add or remove duties or responsibilities at any time with or without notice.

Required Experience and Skills:

• Minimum of 7 years of demonstrated experience in a health care organization, public health agency or community program performing administrative or program management duties.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills and attention to detail.
• Ability to work independently and collaboratively with diverse stakeholders.
• Ability to proactively adapt to client needs.
• Must be able to multitask efficiently and effectively.
• Must have or be able to obtain a Public Trust.
• Knowledge of public health regulations and standards.

Desired Experience and Skills:

• Previous experience working with or for Federal Agencies
• Knowledge of a specialized public health program.
• Proficiency in data analysis and statistical software.
• Ability to analyze and interpret health data.

Education

Bachelor's degree

Certificates, Licenses and Registrations:

None

Competencies

• Analytical Skills: Ability to interpret technical and regulatory content.
• Collaboration: Works effectively with SMEs and project teams.
• Technical Proficiency: Skilled in PDF tools, accessibility testing, and document formatting.
• Quality Orientation: Maintains high standards for accuracy, completeness, and compliance.

Physical Requirements

• Ability to sit and work at a computer keyboard for extended periods of time.
• Ability to stoop, kneel, bend at the waist and reach daily.
• Ability to lift up to 30 pounds and climb ladders occasionally.
• Ability to walk long distances without assistance and proficiently inspect access-confined spaces.

We value our employees and encourage them to take care of their wellbeing! This is why we offer assistance to cover medical, dental and vision, company paid short term and long term disability, company paid life insurance, 401(k), company holidays and PTO.

Kaiva is an Equal Opportunity Employer and we're committed to a workplace that welcomes diversity, inclusion and accessibility. We believe that we grow as we actively search for new ideas and welcome different perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability veteran status, or any other legally protected class. Creating an inclusive and professional environment where employees feel comfortable and safe allows us to flourish. We take violations of our EEO policy and practices seriously. If you feel as though you have been discriminated against in the application or hiring process, please contact us.

Kaiva is committed to providing reasonable accommodation to qualified individuals with disabilities. If you have a disability and either need assistance or need to request an accommodation during any part of the application or hiring process, you can reach out to hr@tech.kaivacorp.com.