Job Description

Job Purpose & Position Overview:
The purpose of this position is to perform administrative and office support activities for public health nursing and grants. Duties include fielding phone calls, receiving and directing visitors, knowledge of busy office, creating spreadsheets, conducting presentations, filing, assisting with ordering supplies, outreach, events participation.
Specific Job Duties/Responsibilities:
• Demonstrates the Winnebago Tribe’s core mission, vision, and values.
• Organizes, updates, and maintains various files.
• Knowledge & ability to utilize Microsoft Office (Word, Excel & Publisher) to assist with completion of reports, statistics, etc.
• Greets visitors, ascertains nature of business and conducts visitors to appropriate offices.
• Answers telephone and give information to callers, or routes incoming calls to appropriate offices.
• Maintain, coordinate, and manage flyers to marketing.
• Collaborate, organize and assist with PHN events and classes for community members
• Makes travel arrangements relating to employee training (completes purchase orders for travel, flight bookings, hotel and transportation arrangements)
• May make copies of correspondence of other material, using copying or duplicating machines.
• Prepares purchase orders for PHN.
• Maintains an excel sheet with expenditures for tracking grants and purchases.
• Maintains files on PHN staff meetings and huddles electronically.
• Obtains data collection and develops monthly reports for the PHN department.
• Responsible for coordinating routine maintenance and mileage for the GSA vehicles.
• May assist in related tribal projects with secretarial services as the need arises.
• Must maintain a high level of confidentiality and must be knowledgeable of the Privacy Act.
• Provide outreach/home visits to clients in collaboration with PHN staff.
• Make appropriate referrals as needed to community resources, consulting with the Supervisor/Director of Public Health Nursing.
• Transport clients as needed.
• Attend in-service and meetings as directed.
• Is familiar with community resources and utilize the information.
• Consistently demonstrates organizational skills in managing workload
• Consistently follows Winnebago Public health department and PHN policies and procedures and demonstrates understanding of position goals and objectives
• Performs other related duties as directed or assigned by direct supervisor.
Qualifications/Skills:
• Associate's degree in business or related field required, with 2 years’ clerical experience.
• Must possess a valid driver’s license and meet driver’s eligibility guidelines.
• Must possess computer skills that include Microsoft Office Excel, Word, Outlook, Publisher, Canva and PowerPoint.
• Knowledge of all Tribal Health Programs and Health Care experience is preferred.
• Must perform all duties in a manner that ensures the strictest confidentiality due to access to sensitive information.
• Must maintain a positive and professional attitude with the ability to effectively handle tasks, situations and clients with tact, courtesy, respect, and objectivity.
• Must recurrently employ moral and ethical judgments.
• Must have excellent communication skills.
• Must keep accurate daily, weekly, and monthly reports.
• Minimal travel as assigned.
• Work hours 8:00 a.m. -4:30 p.m. occasional shift changes due to PHN events in community.
Public Health Core Competencies for this Position
Community Dimensions of Practice
• Identify, establish and maintain community relationships and collaborate to improve community health.
• Engage community members and utilize community input to inform and improve public health actions.
Analysis and Assessment
• Apply ethical data principles.
Communication and Cultural Competency
• Describe, recognize and support the diversity of populations and perspectives in a community and ways diversity can influence and support public health programs and policies.
• Advocate for and demonstrate the value of a diverse public health workforce.
• Describe, recognize and support the diversity of population and perspectives in a community and ways diversity can influence and support public health programs and policies.
Training Requirements:
• Must attend all department training and meetings as required by direct supervisor.
Physical Requirements:
• Normal to light office work which includes the ability to lift up to 25 lbs.
• Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment.
• While performing daily duties, the employee is regularly required to talk and hear.
Cognitive Requirements:
• Reading, writing, calculating
• Above average social interaction skills
• Reasoning/Analysis
• Ability to work effectively both independently and as a team
• Works with minimal to no supervision
Language Requirements:
• Must possess the ability to read, write, and speak the English language fluently.
• Must be able to continually and effectively employ professional verbal and written communications skills.
Certificates, Licenses & Registrations:
• All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.
Please note the position description duties, responsibilities, and activities may change at any time with or without notice.

WCHS is an equal opportunity employer.
All applicants must comply with 45 CFR 1301, Subpart D, Section 1301.31 C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and comply with PL 101-630 and PL 101-637 regarding criminal records check. As provided by Federal Law, all qualified Native American and Veteran applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, gender, gender orientation/identity, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits. WCHS participates in E-Verify.