Job Description

PT - Military and Veteran Student Advisor / School Certifying Official

Salary:
$20.32 Per Hour

of Function:
The Military and Veteran Student Advisor serves an advisor role and School Certifying Official, ensuring a high-quality student experience for veterans and their families by advising prospective and current military-affiliated students through the admissions, education, and graduation processes to provide a seamless transition. The role is also responsible for reviewing student veteran files to ensure complete documentation and compliance with Veterans Administration (VA) regulations; accurately preparing and submitting VA enrollment certifications, training, and notices of change of enrollment; fulfilling VA reporting requirements and documentation retention guidelines.

Typical Duties:

• Serves students. Creates Individual Education Plans for military and veteran students, spouses, and their dependents, ensuring compliance with organizational policies, procedures, and processes. Processes new student intakes, including but not limited to the admission application process and advisement of the various educational benefits available
  to the military and veteran student and dependent population. Reviews and evaluates academic and military transcripts, degree track, and graduation requirements.
  
• Serves as an assistant Veteran Services Compliance Specialist/School Certifying Official. Reviews student veteran files to ensure all required documentation is included and maintained for compliance with Veterans Administration (VA) regulations. Responsible for the accuracy, submission of accurate VA student enrollment certifications, notices of change of enrollment, and periodic verifications of pursuit of training. Responsible for fulfilling VA reporting requirements. Follows appropriate guidelines for documentation retention.
  Reviews academic and military transcripts, verifies credit transfers, the concurrent enrollment process, degree tracks, and graduation requirements for students using VA educational benefits processed by academic advisors.
  
• Assists in tracking student retention programming. Tracks at-risk and academic probation students. Assists with the outreach, recruitment, and general marketing activities for veteran and military constituents. Assists with inclusive programming and training, such as Green Zone Ally training. Supports students in the development of Prior Learning Assessment portfolios. Collaborates with other student services departments and faculty to promote awareness of co-curricular opportunities for military and veteran students.
  
• Supports and participates in strategic initiatives and performs other duties as assigned.

Required Qualifications:

• Bachelor’s degree, OR
  
• High School Diploma or equivalent or higher and three years of experience in one of the following areas: Student Services, Case Management, Advising, Community Outreach, OR
  
• Applicants may indicate any additional language proficiencies in their application materials, including English/Spanish, as relevant to the position
  
• An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered

Additional Eligibility Requirements:

• Arizona Driver’s License or Equivalent

Classification:

• Non-Exempt

Position Type & Work Schedule:

• Part-time
  
• Up to 19 hours per week
  
• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures
  
• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
  
• Knowledge of U.S. Department of Veterans Affairs (VA) education programs, including Chapters and coverage
  
• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications, especially those specific to the department operations
  
• Skill and ability to be self-directed and to manage one’s own time
  
• Skill in performing a variety of duties, often changing from one task to another of a different nature
  
• Skill in collaborating with Admissions, Financial Aid, and the Registrar’s office
  
• Ability to complete all departmental and/or institutional mandatory training or development
  
• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
  
• Ability to work independently and contribute to a collaborative team environment
  
• Ability to provide assistance in a professional and supportive manner
  
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
  
• Ability to maintain accurate student files in accordance with institution, VA, state and/or federal requirements
  
• Ability to be flexible and supportive, positively and proactively assimilate change in a rapid growth environment
  
• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
  
• Ability to adapt to a dynamic workload and demands
  
• Ability to operate relevant equipment required to complete assigned responsibilities for the position
  
• Ability to adapt and maintain professional composure in emergent situations
  
• Ability to demonstrate integrity, professionalism, and civility in all job-related actions
  
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
  
• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public

Work Environment:

• Inside office environment with normal noise and lighting levels
  
• Work is performed in an open office environment with staff, students, community contacts and interruptions
  
• Working environment may include various locations across the service district, with varying noise levels, indoor and/or outdoor locations as needed to support program, department, or institutional needs
  

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer
  
• May lift, carry, push, and/or pull, at times, a minimum of 25 pounds
  
• Occasionally stoop, bend, kneel, crouch, reach, and/or twist
  
• Safely and appropriately operate golf carts or district vehicles
  
• Must be able to navigate various departments of the organization's physical premises

Travel:

• May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department, and institutional needs

Note:

• Yuma Campus
  
• Not Benefits Eligible
  
• The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified
  
• The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice
  

POSTING DATE:
August 11, 2026

APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.

1. Completed Application
2. Resume or Curriculum Vitae (no more than 3 pages)
3. Cover Letter
4. Unofficial Transcripts

ADDRESS INQUIRIES TO:
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: Human.Resources@azwestern.edu

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER