We are seeking a highly organized and detail-oriented Administrative Assistant with property management experience to provide comprehensive administrative and clerical support to the management team. This role is critical to ensuring efficient daily office operations and delivering exceptional service to residents, vendors, and board members. The ideal candidate is professional, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

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  Answer phones, respond to emails, and professionally greet residents, board members, vendors, and visitors

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  Provide administrative support to the Property Manager and management team

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  Maintain accurate resident records, files, and databases

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  Assist with the preparation and distribution of notices, correspondence, and meeting materials

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  Schedule meetings, appointments, inspections, and maintenance access

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  Process and track work orders, service requests, and vendor invoices

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  Maintain office supplies, records, and equipment inventory

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  Assist with compliance tracking, including licenses, insurance certificates, and contracts

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  Prepare reports, spreadsheets, and general correspondence

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  Support board meetings, elections, and association communications

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  Coordinate with vendors, residents, and internal departments as needed

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  Handle sensitive and confidential information with discretion

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  Perform additional administrative duties as assigned