Job Description
Project Context and Scope
Established in 1951, the International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is committed to the principle that humane and orderly migration benefits migrants and society.
IOM Poland operates from its Country Office in Warsaw and sub-offices across the country, implementing programmes in migration governance, humanitarian assistance, refugee response, integration and other migration-related areas.
The consultant will provide programme support services contributing to the implementation and development of IOM Poland's activities supporting refugees and migrants. The consultancy will include programme coordination, research, reporting, partnership support and operational assistance.
The consultant will work under the direct supervision of the National Programme Officer and overall supervision of the Chief of Mission, in close coordination with Programme Managers and relevant programme teams.
Organizational Department / Unit to which the Consultant is contributing
IOM Poland Country Office, Warsaw, Programme Support Unit
Tasks to be performed under this contract
- Prepare background papers, briefing notes, talking points, presentations, concept notes and other programme documentation.
- Draft, edit and format reports, proposals and programme documentation.
- Conduct research and compile information on migration, humanitarian assistance, integration, social cohesion and related thematic areas.
- Support partnership development and external engagement activities, including liaison with Korean stakeholders, academic institutions and private sector partners, where relevant.
- Support the organization and coordination of meetings, workshops, donor visits and events, including preparation of agendas, minutes, translation, and logistical arrangements.
- Collect, organize and analyse programme information and data to support programme implementation and reporting.
- Support internal coordination and communication across programme teams.
- Assist with visibility, outreach and public information activities, where required.
- Provide administrative and operational support for programme development and implementation.
- Perform other programme support duties as assigned by the supervisor.
Performance indicators for the evaluation of results
- Timely completion of assigned programme support tasks.
- Quality and accuracy of reports, briefing materials and other documentation.
- Quality of research and analytical inputs provided.
- Effective support to programme implementation and coordination activities.
- Timely and professional communication with internal and external stakeholders.
- · Compliance with IOM policies, procedures and reporting standards.
Required Qualifications and Experience
Education
- University degree in International Relations, Development Studies, Social Sciences or another relevant discipline from an accredited academic institution.
Experience
- Experience supporting humanitarian, migration, international development or international cooperation programmes is desirable.
- Strong research, analytical and drafting skills.
- Experience supporting programme coordination or project implementation is an advantage.
- Experience working with international organizations, government institutions or NGOs is desirable.
Skills
- Excellent analytical, writing and organizational skills.
- Strong interpersonal and coordination skills.
- Advanced proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint.
- Ability to work independently while maintaining close coordination with programme teams.
- Ability to manage multiple assignments and meet deadlines
Languages
For this consultancy, fluency in Korean and English (written and spoken) is required.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage Demonstrates willingness to take a stand on issues of importance.
- Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
- Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
- No late applications will be accepted. Only shortlisted candidates will be contacted.
- For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
