Job Description

Job Title: Proposals Manager II

Job Location: United States / Remote

Lead RFP/RFI development processes and timelines to support an efficient, high-quality, and timely proposal submission and scope change process. Support department initiatives and training of new starters.

Job Duties and Responsibilities:

• Independently manage the RFP/RFI submission process and timelines to exceed customer expectations and facilitate an efficient, high-quality, and timely submission.

• Facilitate development of RFP/RFI content, including budgets and strategic text, in response to sponsor RFP requests.

• Develop budgets and text based on strategic RFP parameters, including MRCTs, programs, and top opportunities as deemed by Executive Leadership.

• Review budgets and text with the operational lead assigned to the RFP and prepare/analyze proposed budget metrics, including benchmarking data.

• Programming/mapping of internal budget to client bid grids, including unit- and resource-based grids. May serve as a resource for questions to junior members of staff.

• Schedule and run/participate in RFP-related calls in accordance with submission timelines.

• Lead or have involvement in department process improvement initiatives.

• Participate in delivering training through shadowing exercises with new team members and more junior team members to demonstrate simple processes and/or budget and text mechanics for deliverables.

• Active participation in group discussions, calls, and training sessions.

• Support team members with general questions, problem-solving, budget tool error resolutions, text formatting issues, etc., on a case-by-case basis.

Supervisory Responsibilities:

• No supervisory responsibilities.

Job Requirements:
Education

• Bachelor’s Degree: Life Sciences, Business, or similar preferred degree.

Experience

• 3–5 years of proposal development experience, preferably in a CRO or healthcare industry environment.

Skills/Competencies

• Works with minimal supervision. Proactively identifies, communicates, and escalates issues that require management approval or discussion.

• Demonstrates excellent written and verbal communication skills. Communicates clearly, effectively, and in a timely manner and is able to consistently choose the appropriate level, frequency, and method of communication. Effectively communicates complex information throughout the organization.

• Works effectively with all co-workers, customers, and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others.

• Ability to multi-task and prioritize workload, be proactive and forward-thinking, and be comfortable challenging operational leadership input.

• Consistently produces complete and accurate budgets. Proactively self-QCs work and easily identifies and corrects errors. Consistently provides thorough and detailed review and feedback.

• Demonstrates an ability to analyze and solve problems. Approaches problems by focusing on workable solutions. Able to identify opportunities for improvement and create solutions through continuous and effective communication with management. Is seen by others as a resource on matters relating to budgets and analysis.

• Continuously identifies new ways to improve quality and efficiencies while increasing profitability.

• Subject matter expert on simple budget and text construction and standard processes to the degree that allows effective training/Q&A responses for more junior team members.

Capabilities

• Experience with Microsoft Excel and Word. Able to create spreadsheets using complex formulas. Able to link data and spreadsheets. Navigate MS Excel, customize Excel-driven formulas and trace dependencies, format Word documents, and utilize Adobe PDF for submission finalization.

• Maintain CRM with relevant and accurate data, as required.

• Use SharePoint for file storage needs, as required.

• Proficient in Microsoft Teams for calling, messaging, and meetings.

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