Job Description

About the role:

The Proposal Manager independently manages standard customer proposals and RFP responses. This role owns proposal execution within established frameworks, ensuring submissions are timely, compliant, and aligned to customer requirements and internal standards.

The Proposal Manager exercises judgment within defined guidelines and escalates complex or non‑standard issues as needed.

1. End‑to‑End Proposal Execution

• Independently manage standard proposals and RFPs from intake through submission.
• Coordinate inputs from Sales, Pricing, Contracts, and subject‑matter experts.
• Manage timelines, dependencies, and submission milestones.

1. Content Assembly & Compliance

• Assemble proposal content using approved templates and content libraries.
• Ensure proposals fully address customer requirements and evaluation criteria.
• Identify gaps or risks and escalate appropriately.

1. Process & Quality Management

• Apply proposal processes, standards, and best practices consistently.
• Ensure submissions meet quality, accuracy, and compliance expectations.
• Meet defined SLAs for proposal delivery.

1. Tools & Documentation

• Use proposal management and document tools effectively.
• Maintain accurate proposal records, files, and status updates.

1. Stakeholder Communication

• Partner with Sales on proposal requirements, timelines, and expectations.
• Provide clear and proactive communication throughout the proposal lifecycle.

Qualifications

• 3–5 years of experience in proposal management or a related field.
• Experience managing proposals or RFP responses end‑to‑end.
• Strong written communication and project management skills.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only one of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working in clinical research and biotech, including people who identify with LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to responding to every application. We look forward to talking to you about working at Novotech.