Job Description

The Proposal Associate prepares under guidance customer proposals, budgets and RFP responses for projects mainly of medium complexity, conducts proposal execution within established frameworks, ensuring submissions are timely, compliant, and aligned to customer requirements and internal standards. The Proposal Associate is responsible for contracts works as well during the lifecycle of projects. The Proposal Associate escalates non‑standard issues, focusing on accuracy, timeliness, and process adherence.

Responsibilities
1. End‑to‑End Proposal Execution

• Manage under guidance proposals and RFPs from intake through submission for projects of medium complexity.
• Develop, modify, map and finalize client-facing budget grid throughout bidding and post-award stages by skillfully manipulating pricing tools.
• Prepare client RFIs of different types and needs in a timely manner.
• Coordinate inputs from Sales, Pricing, Contracts, and subject‑matter experts to accomplish various tasks.
• Manage timelines, dependencies, and submission milestones.

2. Contracts Works

• Develop, review, and support negotiations of Letters of Intent, Startup Agreements, Project Agreements, Change Orders and other forms of contracts across different business lines.
• Design payment schedules and use pricing tools to perform cash flow analysis for Agreements for Finance’s review and finalization with clients.
• Assemble proposal content using approved templates and content libraries.
• Ensure proposals fully address customer requirements and evaluation criteria.
• Identify gaps or risks and escalate appropriately.

3. Content Assembly & Compliance

4. Process & Quality Management

• Apply proposal and contract processes, standards, and best practices consistently.
• Ensure submissions meet quality, accuracy, and compliance expectations.
• Meet defined SLAs for proposal delivery.

5. Tools & Documentation

• Use proposal management and document tools effectively.
• Maintain accurate proposal records, files, and status updates.

6. Stakeholder Communication

• Partner with Sales and Operational on proposal and project requirements, timelines, and expectations.
• Provide clear and proactive communication throughout the proposal and contract lifecycle.

Qualifications

Required

• 1–3 years of experience in proposal and contract management or a related field.
• Experience managing proposals or RFP responses end‑to‑end, contract drafting, rewriting and review. Client-facing negotiation experience is a plus.
• Strong written communication and project management skills.
• Language: English – Fluent，Korean –Native

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect.

Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.

We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.

We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.