Job Description

of Position Functions

The Proposal Writer will handle the creation and delivery of proposals (RFPs, RFQs, RFIs), grants, and PowerPoint presentations. This role also involves developing marketing materials and executing a range of marketing activities to enhance the company's service promotion.

Essential Position Functions

• Prepares, writes, and edits content for items such as RFPs, RFQs, RFIs, and grants.
• Gathers information from client websites. Distributes and creates a timeline for completion. Builds documents and provide writing support, package submittals, answers sub-requests from clients, and insurance and bond requisitions as needed for proposals and grants.
• Maintains and creates marketing information/resources, including case studies, project photos, reference letters, team resumes/bios, pre-and post-project information template, project analytics spreadsheet, brochures, presentations, photographs, files, and proposal database.
• Manages the printing and binding of large sales documents including RFPs, IGAs, Install Agreements, GSAs, and Presentations.
• Writes content for press releases, email campaigns, intranet, webinars, presentations, client videos, marketing collateral, social media, and other marketing-related initiatives.
• Prepare and submit applications for Local, State, and National Awards.
• Oversees the upkeep of the customer relationship management (CRM) database to maintain current information on clients and prospects including identifying duplicate accounts, contacts, and incorrect/undeliverable emails, working with sales to correct the information, and preparing contact lists to be imported into the CRM.
• Prepares for and attends trade shows/company-sponsored events (e.g., manage materials for booth, coverage at the booth, check‐in, attendee tracking, and outreach).

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None at this time.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree (B.A.) from four-year college or university; and five years related experience and/or training; or equivalent combination of education and experience.
• Three – five (3-5) years of experience and knowledge of the A|E|C industries, specifically Energy Service Companies (ESCOs), is highly preferred.
• Experience with Salesforce, HubSpot, QorusDocs, and/or Qvidian is a plus.
• Experience in the use of multimedia and creativity software products, especially Adobe Suite software (i.e., Photoshop, InDesign, Illustrator) to design proposals, coversheets, brochures, and advertisements.
• Strong understanding of Energy Performance Contracting field is preferred.
• Strong project management skills are preferred.
• Must be able to travel by car and plane.

Knowledge, Skills, and Abilities

• Knowledge of business services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Ability to work independently and efficiently manage time / workload, prioritize tasks. and tactfully negotiate priority with end users.
• Ability to work collaboratively with multiple subject matter experts while synthesizing information.
• Ability to effectively speak and communicate information and respond to questions from customers and staff.
• Ability to work under deadline pressure and extra hours if needed.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to analyze and define problems, collect data, establish facts, and draw valid conclusions.
• Ability to write presentations, articles, routine reports, proposals, and correspondence and to calculate figures and amounts such as discounts and percentages.
• Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations

• Valid driver’s license.

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short-and Long Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).

Work environment

• This position requires most of the work to be accomplished in an office environment.

Physical demands

• This position requires sitting for periods of time at a computer with the freedom to walk around office when necessary; phone, copy machine, and other office machine use; participate in teleconferences using a headset/earpiece, and lifting to 50 lbs. as needed.

Work authorization/security clearance requirements

• Sponsorship is not available for this position.
• values diversity and is committed to buil