Pennoni is seeking a talented Proposal Specialist to work on our Corporate Communications team to support the firm’s technical and business development teams on priority pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.
The Proposal Specialist will:
· Be responsible for the management and preparation of creative, strategic, quality submissions presentations and qualification submissions - from the "go” decision to delivery to client.
· Attends site visits/pre-proposal conferences and kickoff meetings, as needed, as well as proposal debriefs.
· Demonstrate management, writing and editing skills, creativity and the ability to work with technical professionals on all levels.
· Be responsible for overall organization, management and preparation of complex submissions, including SF254/255/330s.
· Build consensus for strategy process.
· Provide input for pursuit strategy, i.e. Pennoni differentiators, teaming, projects, staff, production.
· Develop proposal schedule and submits to team.
· Contact subs and coordinate efforts.
· Tailor essential non-technical elements of submission.
· Direct and assist technical staff, as necessary, on the development of their respective sections.
· Provide proofreading/editing all parts of submissions.
· Create and incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal.
· Ensure adherence to brand guidelines.
· Manage production efforts, i.e. reproduction, packaging, delivery.
· Work with presenters on development and edits on slides for presentations (as necessary).
· Research and identify client websites for upcoming leads or clients Capital Program.
Minimum Qualifications:
· Bachelor's Degree or equivalent
· 4-7 years of experience preparing responses to RFPs, working with technical staff to ensure deadlines are met, writing project summaries, customizing staff resumes, maintaining project databases, and coordinating information from subconsultants and clients
· Strong interpersonal skills
· Strong verbal and written communication skills and organizational skills
Preferred Qualifications:
· 5 years of previous experience in the A/E/C industry
· Highly proficient with Microsoft Office Suite (Word, Excel)
· Experience with Adobe Creative Suite, specifically InDesign
· Experience using CRM software a plus, specifically Deltek Vantagepoint
· Experience with design for the use of graphics for A/E/C marketing documents
· High level of creativity, attention to detail, and project management skills
Since our founding more than five decades ago, our clients trust Pennoni’s commitment to elevating the impact of projects on our communities. By partnering with our clients, we establish relationships that create trust and longevity. We approach the start of every project as the beginning of a collaboration.
With the rapid change in technology, our clients know they are getting innovative methods in delivering quality services for smart, sustainable, and resilient solutions. We are relentless in our aim to bring fresh perspective and new technologies. Pennoni measures achievement in innovation, efficiency, and excellence. Our milestones are bigger than any one project; and every project affects the community, no matter how large or small.
As partners, our clients know they are getting the attention and dedication they need to achieve their goals. The footprint of our work may be large, but our focal point is not just on where, but on how. We dedicate ourselves daily to client service, to giving back to the community, and to nurturing the entrepreneurial spirit of our employee-owners. As a multidisciplinary firm, Pennoni has the ability to approach engineering challenges from a wider spectrum of angles than most. Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.
