Job Description

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis is looking to fill an open vacancy for a mid-level Proposal Specialist to join our friendly team for a six-month contract. Reporting to the Director of Client Communications and Development, and working closely with senior members of the Marketing Department, the Proposal Specialist will be responsible for a variety of proposal, business development and communications initiatives. Core responsibilities will include writing proposal and business development documents, and writing and proofreading internal and external communications. Responsibilities may also include writing marketing/promotional content, project managing communications and marketing initiatives and assisting with the firm’s public relations, media and advertising programs. We are looking for a confident, knowledgeable writer with a strong understanding of business development principles and professional services.

Responsibilities:

• Proposals, Business Development and Directories

• Work with team members and lawyers on strategy and preparing proposal and business development documents, including re-purposing existing content or writing new content
• Ensure all RFP deadlines are met
• Liaise with graphic designer to develop an eye-pleasing product
• Maintain RFP-related content and tracking tools
• Assist with submissions to directories and ranking organizations
• Prepare firm profile and lawyer biographies for inclusion in legal directories
• Contribute to external communications related to recognitions, including website and social media content

• Communications

• Write, edit and oversee the production of marketing and communications materials, which could include brochures, invitations, lawyer biographies or web content
• Update the website as required
• Compose and proofread internal communications material
• Respond to communications requests from lawyers

• General

• Assorted communications, business development and administrative tasks, and other duties as required

• Produce the highest quality of work; proofread as necessary
• Accountable for all work assigned
• Take initiative
• Confidentiality a must

Requirements:

• Post-secondary degree, preferably in Communications, Marketing, the Humanities, Business, Public Relations or Journalism
• Minimum of three years’ experience in a proposals, business writer or business development role with significant writing responsibilities, preferably in a professional services firm
• Superior writing, proofreading, editing and communications skills
• Must have a high degree of poise and professionalism and be comfortable dealing with senior personnel in a tactful manner
• Self-starter with the ability to manage projects and work independently
• Strong organizational skills and ability to prioritize and meet deadlines
• Customer service mindset
• Detail-oriented and able to work collaboratively in a fast-paced environment
• Flexible work schedule and have the ability to work overtime as necessary
• Handle time pressure situations and stress of multiple demands

Skills:

• Advanced technical skills using MS Office 365 (including Excel and PowerPoint)
• Excellent computer skills, including MS Office (Word, Excel and PowerPoint)
• Exposure to InDesign and Vuture is an asset
• Experience with and interest in social media/media relations is an asset
• An understanding of website content management systems is an asset
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Punctual
• Organized
• Resourceful
• Detail oriented

Compensation:

The salary range for this position is $35-$45 per hour; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.