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The Proposal Coordinator provides support to Proposal Managers onGovernment and Commercialprocurement efforts The Proposal Coordinator performsa variety of duties and support functions for the proposal andcapture teams. Tasks include but are not limited toschedulingstatus calls and reviews;creatingandmaintainingSharePoint sites;managing B&P code set up and reporting; andassistingwithdocumentproductionanddesktop publishing (DTP)
Duties and Responsibilities
Using advanced MS Word features, create solicitation-specific templates and formats all response documents
Participateinproposal planningmeetings to gatherandcommunicate information concerning document layout and production process
Schedule and coordinate status meetings,calls and color reviews incoordinationwith the proposal manager
In coordination with the Proposal Manager, prepare documents/proposals for review/final submission (formatting in MS Word)
Communicate with vendors to secure supplies and assure on-time completion of document reproduction
Create SharePoint sitesand ensure currency of all solicitation and proposal documents
Perform administrative services in support of proposal and business development activities
Supportupdatesand maintenance ofproposal contentlibrary, including past performance descriptions, employee resumes, andproposaltemplates
Provide formatting and production support of proposal submissions
Ensure compliance with RFP font, type size, margins, and other proposal format and page limitation requirements
Supportfor submission ofsources sought responses, white papers, capability briefingsasrequested
Duties and Responsibilities
3or more years of proposal coordinatoror relatedrelevantbusiness developmentexperience
Ability to read, interpretand follow specific RFP instructions
Ability to navigate, GovWin, FBOSAM.govand other procurement sites and tools
Familiarity with industry standard proposal processes (Shipley, etc.)
Familiarity withAI toolsand search/prompt functions
Expert capability inMS Office suite,SharePoint,Salesforceand Adobe CS
Strong attention to detail and ability to prioritize work in fast-paced environment
Proofreading skills and attention to formatting and design details
Excellent time management, organizationskillsand attention to detail
Excellent written and verbal communication skills
Preferred Qualifications
Bachelor's degree desired
Experience working ina Business Development Organization
Physical Requirements
Work is normally performed in a typical interior/office work environmentWork involves sitting and standing for prolonged periods of time.
Ability tolift upto 15 lbs.
Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.
For OFCCP compliance, the taxable entity associated with this job posting is:
Acuity-CHS, LLC
Acuity International delivers process- and technology-driven critical services for government and commercial clients, specializing in medical services, occupational health, program & construction management, and environmental remediation. We focus on ensuring mission continuity and stability by addressing complex challenges in the world’s most demanding environments.
