Job Description

About the role:

The Proposal, Budget and Contracts Associate is responsible for the development and preparation of proposals, budgets and contracts for new business. The PBC Associate will be accountable for generating high quality and timely proposals, budgets and contracts. PBC Associates work closely with the Business Development team and Projects Managers to ensure high quality documents are delivered according to client expected timelines.

Responsibilities:

Develop proposal:

• Prepare high quality proposals and presentation materials.
• Collate required content and finalize proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers’ requirements and is consistent with Novotech branding guidelines).
• Ensure proposal templates remain relevant and compliant and of a high visual standard.
• Research, compile and present statistics and company information.

Develop budget:

• Prepare budget for projects based on client information provided to schedule timeframe.
• Prepare other budgets elements (client mapping etc.) as required to timeframes.
• Liaise with vendors to obtain quotations.

Develop Contracts:

• Prepare all new client contracts and execute in accordance with agreed timeframes and guidance.
• Obtain appropriate format of Budget for inclusion in contracts.
• Contracts executed in accordance with Novotech Contract Review SOP.
• Follow Start Up Work Authorization process to activate project for handover to Operations team.
• Contact vendors and obtain quotes.
• Contact vendors for quotes based on protocol and vendor lists.
• Engage Operation team as required for assistance.

Other:

• Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communication with external parties is presented in a positive and professional manner.
• Attend calls with internal teams and clients in development of opportunity documents.
• Maintain and update opportunity status within Salesforce.
• Maintain contracts records in Salesforce and SharePoint.

Minimum Qualifications & Experience:

• Graduate in a clinical or life sciences related field.
• Relevant experience/qualifications in allied professions may also be considered.
• At least three years’ experience within the pharmaceutical industry.
• Previous experience working directly with clients will be highly regarded.
• Must be able to communicate clearly, able to priorities and meet deadlines.
• Must have advanced Microsoft office capabilities, specifically Excel, Word and PowerPoint.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.

Responsibilities: Develop proposal:

• Prepare high quality proposals and presentation materials.
• Collate required content and finalise proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers’ requirements and is consistent with Novotech branding guidelines).
• Ensure proposal templates remain relevant and compliant and of a high visual standard.
• Research, compile and present statistics and company information.

Develop budget:

• Prepare budget for projects based on client information provided to schedule timeframe.
• Prepare other budgets elements (client mapping etc.) as required to timeframes.
• Liaise with vendors to obtain quotations.

Develop Contracts:

• Prepare all new client contracts and execute in accordance with agreed timeframes and guidance.
• Obtain appropriate format of Budget for inclusion in contracts.
• Contracts executed in accordance with Novotech Contract Review SOP.
• Follow Start Up Work Authorisation process to activate project for handover to Operations team.
• Contact vendors and obtain quotes.
• Contact vendors for quotes based on protocol and vendor lists.
• Engage Operation team as required for assistance.

Other:

• Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communication with external parties is presented in a positive and professional manner.
• Attend calls with internal teams and clients in development of opportunity documents.
• Maintain and update opportunity status within SalesForce.
• Maintain contracts records in SalesForce and SharePoint.

Minimum Qualifications & Experience:

• Graduate in a clinical or life sciences related field.
• Relevant experience/qualifications in allied professions may also be considered.
• At least three years’ experience within the pharmaceutical industry.
• Previous experience working directly with clients will be highly regarded.
• Must be able to communicate clearly, able to prioritise and meet deadlines.
• Must have advanced Microsoft office capabilities, specifically Excel, Word and PowerPoint.

Novotech is a global full-service clinical Contract Research Organization (CRO).

At Novotech, ambition meets opportunity. As a globally recognized leader in clinical research and scientific advisory services, we are proud to combine our position at the forefront of the industry with an award-winning workplace culture that values ambition, innovation, and growth. Named Employer of Choice, Great Place to Work and Employer of Choice for Gender Equality (EOCGE), we are committed to fostering an environment that reflects the life-changing work we do.

Since 1997, we have expanded our global footprint, now with 30+ offices across Asia-Pacific, the United States, and Europe. This growing network unites professionals from diverse backgrounds and disciplines to advance therapies that improve patient outcomes worldwide.

At Novotech, our employees are at the heart of our success. By offering trust, flexibility, and autonomy through programs like NovoLife, our flexible benefits framework, we empower team members to create an effective work-life balance that delivers professional satisfaction and maximum results for clients.

With access to mentorship opportunities, professional development programs, and a dynamic community, Novotech offers a platform for driven individuals to achieve personal growth while shaping the future of healthcare. Join us to be a part of a team that values your contributions and supports your ambition to make a global impact.