Job Description

The Proposal and Contract Manager manages all phases of the proposal development process in response to requests for proposals (RFP) from Innovaderm’s clients, as well as all contractual aspects of a project lifecycle

More specifically, the Proposal and Contract Manager Programming must:

• Lead the request for proposal (RFP) response activities in all stages, including RFP launch meetings, RFI responses and internal requests for CRO, vendor, and clinical fees.
• Analyze assigned opportunities based on the information received from the business development (BD) group, the synopsis, RFP documentation and in-house data. Based on analysis, prepares initial timelines, assumptions and estimates and obtains final and/or pending information necessary for completing the proposal response.
• Prepare the financial estimate of the proposal using the budgeting tool and seeks input on estimated hours from subject matter experts within the CRO group. Responsible for the finalization of the proposal budget, timelines, and scope. Responsible for completing Sponsor-specific bid grid when required.
• Prepare and finalize assigned proposal documents and consult with the broader BD team for strategy and content. Responsible for gathering the required information from contributors to include in the proposal document and for finished product.
• Prepare Start-up agreements (SUA) upon project award.
• Prepare Full scope work orders (FSWO) and estimates based on protocol and final scope. Obtains final timelines, assumptions/scope, hours, passthrough costs and clinical fees from the project team.
• Prepare out of scope estimates throughout the project lifecycle based on estimated hours and fees from the project team and prepare change orders (CO) when necessary.
• Propose improvements on the proposal and contract processes and the budgeting tools used.
• Produce high-caliber, well-structured finished written products from a variety of source inputs.
• Produce submission-ready proposals and agreements.
• Provide status to leadership on the timeliness, progress, quality, and any major issues or risks for all active assignments.
• Maintain proposal and contract status in Customer Relationship Management (CRM) database

Requirements

Education

• B.Sc. in a field relevant to clinical research
• Master's degree is an asset;

Experience

• Experience with proposal automation software (or similar) is an asset;
• Minimum of 2 years successful experience in clinical research in the biotechnology, pharmaceutical, or CRO industry, including experience and excellent understanding of CRO operations and financial project management;
• Minimum of 2 years experience with RFPs, RFIs, RFQs, Bid grids, etc.;

Skills and knowledge

• Excellent command of English grammar, spelling, and composition as well as writing, editing, and oral communication;
• Must be able to write persuasive narrative material, draft error-free, timely proposals, and provide clear explanations of technical requirements;
• Strong mastery of Excel and proficiency in Word and PowerPoint applications;
• Excellent organizational skills and ability to manage concurrent priorities in a fast paced and evolving environment;
• Excellent interpersonal skills;
• Good knowledge of good clinical practices, and applicable Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

Our company

The work environment

At Indero, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability and responsiveness. We offer a stimulating work environment and attractive advancement opportunities.

In this position, you will be eligible for the following perks:

• Permanent full-time position
• Vacation, PPK, health allowance
• Home-based position with teleworking allowance
• Ongoing learning and development

Work location

This position is opened to candidates across Poland (home-based position).

Recruitment process: what to expect

• As part of the recruitment process for this position you will meet various team members at Indero
• The first interview will be conducted by phone (20 minutes) and the second via video conference (1 hour)
• The second interview includes a short presentation for which reasonable advance preparation is required (preparation is not timed and can be completed over a few days). You may think of it as one interview question for which you have the opportunity to develop a strong structured response that goes beyond the surface.

About Indero

Indero is a contract research organization (CRO) specialized in dermatology and rheumatology. Since its beginnings in 2000, our organization has benefited from a solid reputation for the quality of its research and services exceeding the expectations of its clients. Based in Montreal, Indero continues to grow and expand in North America and Europe.

Indero is committed to providing equitable treatment and equal opportunity to all individuals. As such, Indero will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.

Indero only accepts applicants who can legally work in Poland.

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Notre entreprise

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