Job Description

​​Looking for Philippines-based candidates

Job Role: Property Marketing & Admin Assistant

Compensation range: $1,500 AUD – $1,800 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are:
At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:
Our client is a fast-growing boutique real estate agency in Australia known for delivering a highly personalised experience across residential property management and sales. With a strong focus on exceptional service, efficient systems, and modern marketing, the business is continually refining its processes to support growth.

We're looking for a highly organised and proactive Property Marketing & Admin Assistant to become the operational backbone of the business. This role combines property administration, marketing coordination, and executive support, ensuring new properties are launched efficiently, marketing stays consistent, and day-to-day operations run smoothly.

You'll work closely with the Director, often receiving brief instructions before independently managing the next steps. Success in this role requires strong initiative, excellent written communication, exceptional attention to detail, and the ability to create structure while learning and improving existing processes.

Key Responsibilities:
Property Administration

• Manage the end-to-end administrative setup for new rental properties.
• Prepare lease documentation, Form 6 appointments, and related property paperwork.
• Enter and maintain accurate property and client information within Eagle CRM.
• Draft compelling rental advertisements and upload listings to online property portals.
• Maintain property records, documentation, and workflow tasks using Notion.
• Ensure all property administration is completed accurately and within required timeframes.

Marketing & Social Media

• Create, schedule, and publish content across Instagram, and Facebook
• Design marketing materials including brochures, flyers, and social media graphics using Canva.
• Assist with property marketing campaigns and listing promotions.
• Google Business Profile management and review follow-ups
• Research and recommend tools or ideas that improve marketing effectiveness and efficiency.

PA & General Administration

• Provide day-to-day administrative and personal assistant support to the Director.
• Draft professional emails, client correspondence, and business communications.
• Provide sales administration support, including preparing contracts and coordinating sales documentation.
• Anticipate tasks and proactively action requests with minimal supervision.
• Build, refine, and document Standard Operating Procedures (SOPs) as business processes evolve.
• Support general administration, project coordination, and operational improvements as required.

Requirements

Required Skills and Qualifications:

• 3+ years experience as a Virtual Assistant, Real Estate Administrator or in a similar administrative role
• Real estate or property management experience preferred
• Excellent written and verbal English communication skills
• High attention to detail and well organised
• Proactive, able to work independently and take initiative
• Comfortable with CRM systems (Eagle CRM, Property Tree or similar is an advantage)
• Experience with Canva, Google Workspace and social media platforms
• Familiarity with Notion or willingness to learn
• Comfortable using AI tools such as ChatGPT or Claude to support written communication
• Reliable with a stable internet connection, backup options and a suitable home office setup

Nice to Have:

• Experience with Australian real estate platforms and portals
• Familiarity with social media scheduling tools
• Experience creating SOPs or process documentation
• Background in property marketing or listing coordination

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)