Job Description

Property Management Trust Assistant

The Role:

As our Property Management Trust Assistant, you will support the accuracy, compliance and daily operation of our Property Management (PM) trust accounts.

This newly created, full-time position is based at our Kent Town Head Office and reports to the PM Trust Accountant. In this role, you will be responsible for high-volume financial transactions where precision and consistency are essential.

You will play a key role in rent receipting, bond processes, offshore team coordination, and trust administration. As the PM Trust Assistant, you will be a trusted first point of contact for Property Management finance queries, ensuring timely support while escalating more complex matters as needed.

What your day will look like:

• Receipt rental payments (in ReapitPM) with a high level of accuracy (approximately 50% of the role).
• Manage bond lodgements in line with legislative requirements.
• Oversee our offshore support team.
• Provide Level 1 support for Property Management finance queries.
• Complete trust account administration and general account management tasks.
• Investigate discrepancies and resolve issues promptly.
• Maintain strong controls and follow established trust processes.
• Support continuous improvement across systems and procedures.
• Build effective working relationships with Property Managers and internal teams.

Who you are/requirements for this role:

You are highly organised, naturally meticulous, and take genuine pride in producing accurate work. Trusted with important financial processes, you understand the importance of consistency, accountability and confidentiality.

You enjoy supporting others, communicating clearly, and being part of a collaborative team environment where reliability is valued.

• Previous experience in trust accounting, property management administration, or a similar finance support role (preferred)
• Strong attention to detail with a proven ability to manage high-volume transactional work
• Experience using Console (or similar property management software) highly regarded
• Confident working with processes, checklists and compliance requirements
• Clear communicator with a responsive, service-focused approach
• Ability to prioritise tasks and meet deadlines in a structured environment
• Comfortable coordinating with offshore teams and internal stakeholders
• Alignment with Harris values: Think Like a Customer, Work As a Team, Grow As a Leader

Our employee benefits:

• Health and Wellbeing Program, with access to confidential counselling, financial and nutritional coaching, legal assistance as well as speakers and activities focused on all mental and physical wellbeing
• Corporate discounts
• Recharge Days and Volunteer Leave
• Staff birthday and anniversary gifts
• Quarterly Awards and Annual Award dinner
• Focus on career development and continuous training

The company:

Harris Real Estate is an undeniable success story. Founded by Phil Harris in 2010, we’re now home to more than 300 employees across 12 offices, including 2 in regional SA. We pride ourselves on doing things differently through innovation and 6-star customer service and are dedicated to providing a culture where every staff member can be the best version of themselves.

This is your chance to be a part of the story.

The process:

Click ‘Apply’ to submit your Cover Letter and Resume.

For any enquires please contact Andie Bartsch, Senior People and Culture Business Partner - 8202 3500.

Candidates are required to undertake a Police Clearance prior to being employed.