Job Description

We are seeking a highly organised and proactive Property Management Administrator to support the efficient day-to-day operation of our Property Management department. This role plays a key part in delivering a high standard of service to clients and tenants, supporting lease administration, reporting, and operational processes while working closely with a collaborative team.

We are committed to supporting the UAE’s Emiratisation strategy and actively encourage applications from Emirati nationals, offering an inclusive environment focused on development and long-term career growth.

Key Responsibilities

• Provide administrative support services for the efficient and effective operation of the Property Management department

• maintain an accurate filing system incorporating tenant information, building/equipment maintenance, occupancy data and accounting records

• Prepare and send lease renewal notices

• Prepare Tenancy agreements for new leases and lease renewals

• Following up on lease renewals and return cheque settlements

• Ensuring, as far as possible, that tenants’ complaints and concerns are attended quickly and in a satisfactory manner

• Registration of tenancy contracts with the Ejari system

• Assist the tenants in registering their utilities (water and electricity) with DEWA

• Assist with the preparation of monthly management reports for the designated properties

• Meet tenants to receive signed tenancy contracts, ID documents and payments related to the lease

• Prepare file for new tenants/vacating tenants for handover to client office

• Inputting data on the relevant system

Skills, Knowledge and Experience

• Highly organised and methodical

• Excellent at multi-tasking

• Good attention to detail

• Confident, outgoing with excellent communication skills – English as primary business

• language

• Experience in working with a client and customer facing role

• Professional office experience, preferably in the a Property Management department

• Good interpersonal skills – team approach

• Proactive and Creative

• Other requirements include Microsoft Office skills (namely in MS Excel & MS PowerPoint) for document production.