Job Description

We are seeking a detail-oriented and dependable Accounting Virtual Assistant to support day-to-day bookkeeping and administrative accounting tasks for a property management operation. This role requires high accuracy, strong follow-through, and the ability to manage time-sensitive responsibilities related to HOA registrations, invoices, reconciliations, and compliance reporting.

The ideal candidate has experience in real estate/property management accounting, is comfortable working inside AppFolio and QuickBooks, and can communicate professionally with internal teams and external HOA contacts.

Key Responsibilities

HOA & Resident Registration

• Register newly acquired properties with the HOA by completing and submitting HOA-specific forms

• Register new residents with the HOA by completing and submitting HOA-specific forms

• Support HOA-related documentation and tracking

Accounts Payable & Invoice Management

• Review and enter bills and invoices into AppFolio accurately and on time

• Resolve bills and invoices placed on hold in a timely manner

• Process HOA statements and reconcile balance discrepancies

• Ensure proper documentation and clean recordkeeping for all transactions

Compliance & Reporting

• Run ADRE compliance reports and upload documentation into Google Docs

• File and pay Transaction Privilege Tax (TPT) as required

• Maintain organized files for compliance-related reporting and audits

Utilities & Administrative Accounting Support

• Coordinate turning utilities on/off for properties as needed

• Code accounting entries in QuickBooks

• Support additional accounting and administrative projects as assigned

Qualifications

Required

• Strong understanding of bookkeeping and accounting fundamentals

• High accuracy in data entry and financial recordkeeping

• Excellent written and verbal English communication skills

• Ability to maintain confidentiality and follow secure procedures

• Reliable, organized, and able to manage multiple deadlines

Preferred

• Experience in Real Estate / Property Management accounting

• Experience using QuickBooks

• Experience using AppFolio (highly preferred)

• Familiarity with HOA processes, compliance reporting, and property operations

Core Competencies

• Detail-oriented and highly accurate

• Strong follow-through and accountability

• Organized and process-driven

• Comfortable working independently in a remote environment

• Clear communicator and team player

Requirements

This is a full time role

Up to $10/hr

100% Remote