Job Description

We are seeking a detail-oriented and highly organized Property accountant to support daily operations across office administration, residential tenancy management, accounts receivable and payable, and legal documentation. This role requires strong communication skills, a high level of accuracy in financial processing, and the ability to effectively manage multiple priorities in a fast-paced property management environment. The role requires a minimum of three years of experience.

Key Responsibilities

Office Administration

Maintain organized filing systems for renewals, letters, leases, invoices, and other documents. Prepare tenant correspondence such as reference letters, proposals, account balances, and explanations of charges or LMR interest calculations. Communicate with social workers regarding tenants receiving government benefits. Distribute cheques to contractors.

Residential Administration

• Manage tenant move‑ins and move‑outs, including setting up lease charges and anniversary dates for interest.
• Apply LMR deposits for tenants on notice.
• Complete deposit accounting and close accounts for past tenants.
• Process cheque requisitions for refunds.
• Maintain and update tenant records.
• Process, print, and file monthly rent rolls.

Accounts Receivable

• Post monthly lease charges, prepayments, credits, and tenant adjustments (keys, lights, parking, damages).
• Post LMR interest and prepare Form N1.
• Monitor unpaid rent reports and initiate legal processes when required.
• Contact tenants regarding unpaid rents.
• Prepare Form N4, N8, and Certificates of Service.
  “Preparing form N4 and Certificate of Service”
• Verify and deposit cheques processed by staff

• Respond to emails from tenants and contractors.
• Rent & Billing: Set up pre-authorized payments, process rent cheques, and handle Interac payments
• Match RentCafe deposits with bank statements and manually input Tenant Pay Deposits.
• Prepare and file month‑end reports and close the month.

  Accounts Payable

  Legal Administration

  • Prepare documentation for legal matters and forward files to legal counsel.
  • Prepare legal documents for delivery to tenants.
  • Monitor and attend court hearings as required.
  • Track and enforce court orders.
  • Prepare documentation for the Sheriff’s office and collection agencies.

    Qualifications

    • Experience in property management, accounting and administrative roles preferred.
    • Proficiency with Yardi or similar property management/accounting software.
    • Strong organizational skills and attention to detail.
    • Excellent communication skills, both written and verbal.
    • Ability to manage sensitive information with confidentiality.
    • Strong problem‑solving skills and ability to work independently.
    • A degree in accounting or minimum diploma is required.

    ·A minimum of three years of relevant experience is required.

    ·Proficiency in Microsoft Office