Job Description

• Job ID: 58369
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Corporate Real Estate Management, Business Management
• Work Location: Metro Hall, 55 John St, Toronto, ON M5V 0C4 (hybrid)
• Job Type & Duration: Full-time, Temporary Vacancy (24 months)
• Hourly Rate and Wage Grade: $ 49.66 - $ 54.43 (preliminary wage grade)
• Shift Information: Monday to Friday, 35 hours per week.
• Affiliation: L79 Full-time
• Number of Positions Open: 4
• Posting Period: 27-OCT-2026 to 10-NOV-2026

The Lease Administration team is part of the Business Management (BM) unit within the Corporate Real Estate Management (CREM) division. CREM is responsible for the operational management, strategic planning, and performance of the City’s real estate portfolio. Within CREM, BM supports business performance through financial planning, budgeting, reporting, and analysis, while providing financial management and oversight, performance management, and process improvement initiatives across the division.

The Lease Administration team provides oversight, financial administration, and issue resolution for a large and diverse real estate lease portfolio, encompassing lease-in and lease-out contracts with significant annual lease contract value.

Reporting to the Senior Property Accountant, Lease Administration, the Property Accountant administers the financial requirements of the lease portfolio, including account reconciliations, annual Common Area Maintenance (CAM) reconciliations, cost recoveries, rent resets, percentage rent, overholding rent, lease interpretation, revenue and collection analysis, operating and capital cost reconciliation, lease record accuracy, and compliance with lease terms.

The Property Accountant delivers complex financial analysis and clear recommendations to support informed decision-making, effective financial management, and operational excellence. The role collaborates with internal and external stakeholders to resolve complex financial matters, manages recovery and reconciliation processes, supports audits, special projects, and process improvement initiatives, and ensures financial controls, industry best practices, and organizational standards are consistently applied across the lease portfolio.

Major Responsibilities

• Coordinates the financial administration of a large, complex, and diverse lease portfolio of buildings and lands, including tenant billings, lease adjustments, annual reconciliations, cost recovery calculations, and compliance with lease provisions.
• Performs complex analysis of lease account activity, including charges, payments, credits, recoveries, adjustments, and outstanding balances, investigating discrepancies and maintaining supporting documentation to ensure accurate account administration.
• Interprets and analyzes lease agreements and related contractual documents, including shared facilities agreements, cost sharing agreements, reciprocal agreements, head leases, subleases, and lease amendment and extension agreements, to ensure accurate billing, cost recoveries, and compliance with contractual obligations and applicable policies.
• Analyzes operating and capital costs for leased properties, verifying supporting documentation, determining cost classifications, assessing allocations and recoverability, and identifying required adjustments to support accurate cost recoveries, tenant reconciliations, and financial reporting.
• Coordinates the Common Area Maintenance (CAM) recovery process, including preparing annual reconciliations, tenant billings, financial adjustments and related budget projections, ensuring recoveries are accurately calculated and applied in accordance with lease agreements.
• Performs variance analysis on lease-related revenues, expenses, recoveries, and reconciliations to explain deviations from trends, budgets, forecasts, and prior-year results, validate outcomes, and resolve issues with internal and external stakeholders.
• Analyzes and applies lease provisions related to percentage rent arrangements, reviewing audited financial statements, gross sales reports, and supporting documentations to calculate percentage rent charges and ensure compliance with lease requirements.
• Researches, collects, and analyzes lease-mandated data, including Statistics Canada Consumer Price Index (CPI) information, appraisal reports, and other supporting documentation, to support rent adjustments, rent resets, and compliance with lease provisions.
• Performs a variety of lease-related reconciliations, including lease termination, shared facilities, and other contractual cost reconciliations, ensuring accuracy and compliance with lease provisions.
• Analyzes tenant capital contribution requirements to ensure compliance with lease provisions and accurate treatment in reconciliation and cost recoveries.
• Applies HST and other applicable tax requirements to lease administration activities, ensuring transactions are processed in accordance with relevant legislation, policies, and lease provisions.
• Analyzes tenant accounts to assess compliance with lease obligations, including arrears reviews, outstanding balances, and payment history. Collaborates with Accounts Receivable, Legal Services and internal stakeholders to investigate account issues, support collection activities, resolve disputes and facilitate lease enforcement actions, as required.
• Collaborates with Accounts Payable to investigate and resolve payment discrepancies and ensure accurate financial records.
• Collaborates with tenants, landlords, internal stakeholders, external service providers, and partner divisions to investigate and resolve lease account, reconciliation, and other financial matters.
• Prepares and communicates correspondence to tenants regarding billings, reconciliations and account adjustments, providing information and clarification on lease-related financial matters.
• Prepares and maintains working papers, supporting documentation, and summary analysis for reconciliations and account adjustments, ensuring calculations and outcomes are appropriately supported and communicated clearly.
• Reviews and audits landlord-provided reconciliations and supporting documentation to assess the accuracy of costs, allocations, and recoverability in accordance with lease agreements, accounting principles, and applicable policies. Identifies and investigates discrepancies, challenges unsupported charges, and works directly with landlords to obtain supporting information and ensure compliance requirements are satisfied.
• Coordinates lease administration records and related financial system updates arising from lease transactions, reconciliations, rent adjustments, and account changes, ensuring lease and financial information is accurate, current and reflected in rental revenue and financial reporting.
• Generates, analyzes, and interprets reports, data extracts, and financial information from corporate financial and lease administration system, to support lease administration, financial monitoring, analysis and management decision-making.
• Provides financial data, analysis, and recommendations to support budgeting, forecasting, and other ad hoc financial initiatives.
• Participates in meetings with tenants, landlords, internal stakeholders, and other parties to provide financial information and support lease administration activities, as required.
• Participates in and supports lease-related hearings, tribunals, mediations, and other proceedings by preparing financial analysis, documentations, and supporting information, as required.
• Prepares analysis, summaries, memos, briefing notes, and other documentation to support operational and strategic decision making related to lease administration and financial matters, including materials for Council, Committees, management, and stakeholders, as required.
• Participates in special projects and undertakes other related duties and assignments, as required.
• Supports financial audit activities by preparing documents, responding to audit inquiries, and ensuring compliance with industry standards and regulations.

Key Qualifications

Your application must describe your qualifications as they relate to:

1. Post-secondary education in Financial Management, Accounting, Public Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
2. Considerable experience in accounting in areas such as cost analysis, accounts reconciliations, contract administration, cost control and budgeting in an operating environment including working with financial systems (e.g. SAP, etc.).
3. Experience in property accounting, including contract and lease management, recovery processes, and account reconciliation.
4. Experience resolving complex financial enquiries related to agreements, including de-escalation and negotiation with diverse stakeholders.

You must also have

• Ability to review, interpret, and administer lease agreements, contracts, and related documentation, and apply provisions to financial calculations and recoveries.
• Ability to effectively use office productivity and collaboration software (e.g., Microsoft Excel, Word, PowerPoint, or similar tools).
• Ability to perform financial analysis, interpret large volumes of financial data, and present findings clearly and effectively.
• Ability to prepare clear, concise reports, presentations, and correspondence.
• Ability to communicate effectively both orally and in writing at a professional level with tenants, internal stakeholders, consultants, and external service providers.
• Knowledge of account reconciliation, variance analysis, and financial reporting.
• Ability to work independently and collaboratively in a team environment.
• Ability to manage competing priorities, plan and complete work efficiently, and consistently meet deadlines.
• Ability to identify, investigate, and resolve discrepancies in financial data and reporting.
• Strong attention to detail, with numeracy and analytical skills.
• Professional accounting designation, e.g. CPA is an asset.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.