Job Description

The Events & Promotions Coordinator assists the Promotions & Events Supervisor as well as the rest of the marketing team in creating, promoting & executing various public and private events and promotions.

•Develops, plans and executes all special events and promotions.

•Contributes to program development to help the department achieve its goals.

•Assists Manager with the submission of, approval and verification of, all contracts, proposals, purchase requisitions, IGC submissions and any other company document needed to fulfill the planning and execution of an event.

•Creates and controls accurate player lists conducive to the level of events.

•Maintains security and confidentiality of files, records, and lists.

•Establishes and maintains an effective working relationship with other departments.

•Works with other departments and vendors to arrange for food & beverage, decorations, gifts, entertainment, and supplies for all events.

•Accurately tracks all expenses for events and prepares expenses for analysis and financial review.

•Accurately tracks and communicates event reservation procedures and attendance of events to other departments.

•Coordinates approved events with emphasis on quality, as well as remaining within budgetary guidelines.

•Communicates event schedule and details to the property, including internal collateral distribution and conducting weekly meetings.

•Maintains records, charts, and graphs of events on a monthly basis.

•Will be measured on thoroughness of detail, event execution, and event ROS.

•Responsible for project management and meeting timelines. Attention to detail and follow through.

•Processes cash transactions in accordance with the policies set forth in Marketing Operations, to include but not limited to obtaining a float from Employee Services, processing buy-ins, re-buys, and reel rewards for all electronic gaming devices and tournaments.

•Assists with the Total Rewards Center as needed, performing functions as a Total Rewards Representative.

•Performs and completes all other duties as assigned.

•Adheres to all department/company policies and procedures.

•Acts as a role model and presents oneself as a credit to Hoosier Park property and encourages others to do the same.

• Other duties as assigned

Bachelor’s Degree in Marketing and/or Entertainment based field or relevant professional experience preferred.Event planning, VIP Services and general hosting experience preferred.

Due to the cyclical nature of the hospitality/entertainment industry, employees may be required to work varying schedules to reflect the business needs of the property.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to work with confidential data required.

•Excellent communication and organizational skills required.

•Excellent attention to detail, strong project management.

•Excellent proficiency in Word, Excel, Access, CMS, LMS, EMS

•Must have ability to compile, compute and analyze pertinent data needed for reports.

•Excellent ability in handling multiple tasks.

•Excellent problem-solving techniques.

•Must maintain an effective working relationship with all other departments.

•Must be able to work a flexible schedule and holidays.

•Willing to work long hours as needed.

•Ability to read, write, speak, and understand English

•Ability to stand and walk for entire shift and mobility to move easily around.

•Physically mobile with reasonable accommodations including ability to lift up to 20 lbs., and ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel, and balance when stocking, storing, and maneuvering around the work area.

•Ability to effectively present information and / or a convincing argument to executives

•Ability to communicate one-on-one and to groups to explain policies and procedures and to persuade others to accept or adopt a specific opinion or action.