Job Description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

Reporting to the Associate Director for Research Programs within the Department's Research Division, the Project Support Specialist will provide administrative and operational support that enables faculty scholarship, academic advancement, and research compliance activities. This position serves as a central resource for faculty by coordinating scholarship-related processes, facilitating research administration and compliance requirements, and assisting with the preparation and dissemination of scholarly work. The project support specialist works collaboratively with faculty, departmental leaders, research administration staff, and institutional partners to streamline administrative processes, support scholarly productivity, and reduce barriers to faculty participation in research and academic activities. While available as a resource to all departmental faculty, this position plays a particularly important role in supporting early-career faculty and physicians who pursue scholarship and publication activities without extensive research support infrastructure. The specialist serves as a departmental subject matter resource for Emory Insight, Emory University's enterprise research administration system. The position assists faculty with research-related administrative and compliance processes managed through the platform, including disclosures, regulatory documentation, and other research support activities.

KEY RESPONSIBILITIES

• Leads and provides project management support for a variety of projects which may involve financial administration, compiling and reviewing metrics, the upgrade of software systems, etc.
• Develops and manages project time lines.
• Works closely with project team/departments to identify and resolve concerns.
• Assumes responsibility for timely delivery of project deliverables as scheduled.
• Develops and maintains databases and reports.
• Designs presentations in support of department's needs.
• Tracks departmental budgets and forecasts future budget needs.
• May plan and coordinates special events.
• May maintain and update the departmental website.
• Performs related responsibilities as required.

ADDITIONAL JOB DESCRIPTION:

• Serves as a primary resource for faculty regarding scholarship-related processes, resources, programs, and opportunities, with particular emphasis on supporting early-career and clinically focused faculty.
• Assists faculty with the preparation, formatting, submission, and tracking of manuscripts, abstracts, posters, presentations, and other scholarly materials.
• Coordinates scholarship-related administrative processes, including publication tracking, academic portfolio support, faculty profile maintenance, and curriculum vitae updates.
• Serves as a departmental resource and superuser for Emory Insight, assisting faculty with research administration, compliance activities, and related documentation.
• Coordinates administrative aspects of research compliance processes, including Institutional Review Board (IRB) submissions, conflict of interest disclosures, regulatory documentation, and other required approvals.
• Maintains records, tracking systems, reports, and dashboards related to faculty scholarship activities, participation, and outcomes.
• Assists with basic data analysis, statistical summaries, visualizations, and reporting to support departmental scholarship initiatives and decision-making.

MINIMUM QUALIFICATIONS

• A bachelor's degree and three years of project, financial and/or administrative management experience or an equivalent combination of education, training and experience.
• Proficiency with Excel and Access.

PREFERRED QUALIFICATIONS

• Familiarity with research administration, IRB processes, research compliance requirements, conflict of interest disclosures, or related regulatory activities.
• Basic knowledge of data analysis, reporting, and visualization tools, including experience developing reports and charts.
• Skills in basic statistical analysis of a data set
• Additional preferred qualifications include experience in one or more of the following areas:
• Working in an academic medical center, higher education institution, healthcare organization, or research environment.
• Supporting faculty, physicians, researchers, trainees, or academic programs.
• Using research administration systems, electronic research compliance platforms, or academic portfolio management tools; experience with Emory Insight preferred.
• Coordinating publications, scholarly submissions, faculty development programs, or academic advancement activities.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.