Job Description

About Us

IAG Defence & National Security (DNS) is part of IAG, a specialist advisory firm supporting complex infrastructure, Defence and national security programs across Australia. Our DNS team works closely with Commonwealth agencies and industry partners to deliver specialist expertise into nationally significant programs. Our success depends on our ability to identify, engage and mobilise
highly specialised talent quickly and effectively. IAG is recognised as Veteran Friendly Employer under the Veteran Employment Program.

The Role

The team this role is within is responsible for providing Integration as a Service, delivering and
sustaining integrated electronic system capabilities that support Defence
operational requirements. The team manages a diverse portfolio of capability integration, remediation and sustainment activities across multiple projects and platforms. This Project Support Officer - Procurement role will operate as part of the Program Management Office, providing project
procurement support services across a range of funding lines and procurement
types.

Key Responsibilities

• Facilitate procurement activities including purchase requisitions, purchase orders, invoice processing, commitment tracking and procurement reporting.
• Coordinate procurement documentation including Requests for Quotation and supporting evaluation
  activities in accordance with Defence policy and governance requirements.
• Maintain procurement, financial and project registers to support project management and reporting activities.
• Support financial administration activities including expenditure tracking, reconciliation and reporting.
• Support preparation of procurement documentation and assist with review, clearance and approval processes.
• Support procurement risk, issue, dependency and decision management activities.
• Support preparation of agendas, minutes, action registers, briefs, presentations and stakeholder
  communications.
• Support management of Program Management Office documentation repositories, Objective records and shared mailboxes.
• Support project reporting activities including risk management, schedule, governance, financial and
  performance reporting.
• Contribute to continuous improvement initiatives and Program Management Office process enhancement activities.
• Provide other Program Management Office support services as required.

About You

You will bring current experience supporting Commonwealth procurement, commercial administration and financial management activities within a complex project, program or sustainment environment. You will be highly organised, able to manage competing priorities, and confident preparing documentation, reports, briefs and presentations. You will communicate clearly, build productive stakeholder relationships and support project governance, reporting and administration activities within a Defence environment.

Essential Criteria

• Relevant tertiary qualifications or relevant industry and/or domain work experience.
• Current experience conducting Commonwealth procurement, commercial administration and financial management activities.
• Current experience supporting project, program or sustainment activities within a complex environment.
• Experience preparing project documentation, reports, briefs and presentations.
• Experience coordinating meetings, workshops and stakeholder engagement activities.
• Strong organisational, planning and administrative skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and deliver outcomes within agreed timeframes.
• Knowledge commensurate with the required skill level of relevant Australian and International Standards, regulations and Defence requirements.
• Proficiency in Microsoft Office, Defence ERP applications and electronic document management systems.

Additional Information:

• Role Type: Full Time
• Clearance: Current AGSVA NV1 minimum required
• Location: Melbourne. Hybrid work arrangements apply, with a minimum of
  three days per week onsite, week-on-week.

What we offer

With offices in Perth, Brisbane, Melbourne, Sydney, and Canberra, we’re a tight-knit team, working across some of Australia’s most critical infrastructure and Defence projects. We come from diverse backgrounds and pride ourselves on our flexible, supportive and collaborative team culture.
We can offer great work, great people, great culture, great conditions, and an all-round great time, whilst you go about developing a great career in this space.

As part of IAG, you’ll be joining a team of more than 250 professionals’ working across a range of integrated workstreams in a friendly and approachable environment