Job Description

Under the overall supervision of the Chief of Mission and Senior Programme Officer (IBG), and the direct supervision of the National Programme Officer, the Project Specialist will be responsible for assisting the implementation of the Migration and Border Governance (MBG) projects activities.

1. Assist in the planning, coordination, implementation and monitoring of project activities of the Migration and Border Governance (MBG) programme.
2. Compile, summarize, analyse, and present information/data on specific project topics including but not limited to: migration and border governance; integrated border management; customs and trade facilitation; and EU integration/alignment, while highlighting noteworthy issues for the consideration of the MBG programme, project teams, relevant state agencies and donors.
3. Monitor budget implementation, share with project teams and propose adjustments as necessary.
4. Act as focal point for administrative and logistics coordination of project implementation, involving extensive liaison with IOM support units and state agencies to initiate requests, obtain necessary clearances, follow-up on administrative/logistics actions, etc.
5. Work closely with EU technical experts involved in the MBG project implementation to ensure timely activity completion and results delivery.
6. Closely liaise with the Supply Chain Unit to ensure timely procurement of planned work items within the MBG projects.
7. Draft reports with project status updates, identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
8. Draft correspondence on project issues, prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation. Responsible for documenting all aspects of MBG projects.
9. Organize project related meetings, steering committee meetings, workshops, events and training sessions; prepare meeting/training materials and ensure smooth delivery of these meetings and events.
10. Provide unofficial Ukrainian-English, and English-Ukrainian interpretation and translation.
11. Respond to complex information requests and inquiries on legal, technical and operational dimensions of the MBG projects; set up and maintain files/records.
12. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the projects.
13. Compose relevant official and unofficial correspondence in Ukrainian and English, including correspondence with state agencies, donors and other partners.
14. Travel inside Ukraine and abroad for project related meetings, study visits, co-planning official delegation and expert trips and trainings.
15. Perform such other duties as may be assigned.

EDUCATION

• High school diploma/certificate with at least six years of relevant work experience; or
• Bachelor’s degree or equivalent in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields with at least four years of relevant professional experience.

EXPERIENCE

• Experience in the field of migration and border governance, integrated border management (IBM) and EU integration/alignment issues including operational and field experience;
• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Prior work experience with international organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

SKILLS

• In depth knowledge of the broad range of migration and border governance related subject areas dealt with by the Organization.
• Knowledge of UN and bilateral donor programming.
• Knowledge of IOM financial rules and regulations.

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

The offer for the position is subject to funding confirmation.

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies