Job Description

About the Position

The Project Specialist OR Junior Project Manager is expected to oversee and manage, as assigned, multi-faceted projects and apartment renovations. This position also provides overall project support for the Capital & Insuite teams including general admin, project reporting and oversight.

Compensation:

The expected annualized base salary range for this position is $70,000 - $90,000 The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, and relevant education or training.

Base salary is only one component of Hazelview’s competitive total rewards package. Other offerings also include annual bonuses, comprehensive health and dental benefits, RRSP contributions, education reimbursements, continuous development opportunities, and a variety of paid time off plans (e.g. vacation, wellness, volunteering, and education days).

Key Responsibilities:

Project Management:

• Manage and execute the planned capital & insuite program within assigned portfolio.
• Work closely with the Internal team members to coordinate an organized, least disruptive impact of projects to residents.
• Define scope of work, project budgets and obtain required approval documentation.
• Actively manage all assigned projects to ensure delivered on schedule, within budget and to required quality specifications.
• Ability to source, negotiate and hire all consultants and contractors as required.
• Ensure the cost-effective management of all processes related to the projects.
• Maintain compliance of departmental operating processes & procedures.
• Perform regular documented reviews and issue updates to project stakeholders.

• Create rec sheet based on agreed execution strategy to be executed by Project Managers.
• Record management. Ensure executed rec sheet, associated quotes/proposals and contracts are uploaded in construction module
• Request contract information (CCDC & Design Documents) from vendors if applicable.
• Negotiate in tandem with Project Managers final terms of contract/commitment to ensure complete value extraction from associated capital program/project.
• Issue executed commitment; P.O, contract and associated supporting scope/schedule documentation, to vendor and set up kick off meeting.

• Liason with site and operations teams to effectively manage and participate in resolving any unforeseen events, including but not limited to floods, fires, heating issues, etc.
• Complete updates of all project management software (SuiteSpot & Yardi).
• Ensure Payscan (issuance of purchase orders & payment of invoices) is managed and maintained in a thorough, complete and timely manner, meeting all Finance Department deadlines.
• Availability outside of regular business hours is required at times to coordinate vendor response.

Capital Management:

• Work closely with the Director, Capital to recommend execution strategy for upcoming capital projects.
• Provide reporting as required for cash flow, budget/project variance analysis, etc., to various internal and external stakeholders.
• Update project tracking sheets/PO accruals as required.
• Contribute to development of annual capital and operating budgets for assigned portfolio.
• Assess all aspects of infrastructure planning and apply appropriate prioritization to required work.
• Continuously improve/cost reduction initiatives.
• Liaise with Operations team to ensure technical issues are resolved appropriately and in a timely fashion.
• Participate in Acquisition due diligence, including preparation of a capital plan and coordinating third party reports, as needed.
• Ensure/support overall building condition and health as it relates to the successful operation of key building essential services (I.E. heat and water).

Job Requirements

Education and Experience:

• Post-secondary education in Business, Engineering, Project Management, Architecture, Interior Design, Construction Management or a related discipline.
• 2-3 years project management experience is required.
• 1-2 years of interior design experience is an asset.
• Proven track record in building and maintaining effective working relationships and credibility with both internal and external parties.

Travel:

• Flexibility to travel within an assigned region (up to 30-40%).
• Access to personal vehicle is required.

Qualifications:

• Excellent communication is required. Ability to speak other languages is considered an asset.
• Actively championing diversity and inclusion.
• Superior organizational and time management skills in order to multi-task/prioritize and work under tight timelines and meet multiple deadlines.
• Strong analytical and critical thinking skills to provide valuable input to the corporate direction.
• Capability to utilize internal and external resources to achieve set objectives and/or complete projects.
• A professional demeanor, coupled with strong communication skills, both written and verbal.
• A demonstrated high degree of integrity, diplomacy, discretion and confidentiality.
• Ability to accurately listen, understand and respond appropriately.
• Ability to work and act independently using good judgment when assessing difficult situations.
• Ability to remain calm and focused in high pressure situations.
• Self-motivated individual who is proactive, takes initiative, goal and results oriented.
• Flexible with a “can-do” and “no task is too big or too small” attitude.