The UCSF Office of Medical Education is seeking an Implementation Project Manager to provide project management and operational coordination in support of the implementation of the F1 (preclinical) phase of the San Joaquin Valley Program in Medical Education (SJV PRIME+) at UC Merced. Working under the direction of SJV PRIME+ program leadership, the incumbent will coordinate implementation activities across UCSF, UCSF Fresno, and UC Merced to support Day-1 operational readiness for the Fall 2027 launch. The position serves as the primary project management resource for the F1 Functional Readiness Teams by organizing implementation activities, maintaining project plans and documentation, monitoring progress toward milestones, and supporting coordinated execution across multiple functional domains.
Working in partnership with program leadership and Functional Readiness Teams, the Implementation Project Manager serves as the operational hub for implementation activities by organizing and coordinating work across multiple functional domains. The incumbent develops project management tools and implementation documentation, synthesizes updates from functional teams into clear status reports and presentations, tracks action items and implementation milestones, and facilitates communication and follow-up to support coordinated execution across UCSF, UCSF Fresno, and UC Merced.
The ideal candidate is an experienced project management professional with demonstrated success coordinating complex, cross-functional initiatives in a collaborative environment. The successful candidate possesses exceptional organizational, analytical, communication, and relationship-building skills, and is adept at managing multiple concurrent priorities while producing high-quality work products. A minimum of five (5) years of progressively responsible experience in project management, implementation, operations, or a related field is required. This position reports to the SJV PRIME+ Program Director and works in close partnership with SJV PRIME+ program leadership and Functional Readiness Teams to support successful implementation of the F1 phase at UC Merced.
About SJV Prime+
SJV PRIME+ leverages the power of three campuses (UCSF, UCSF Fresno, and UC Merced) to increase the size of the physician workforce that will be representative of the community they will serve. This will be achieved by:
Drawing from the missions of UC Merced and UCSF, SJV PRIME+ will advance health worldwide by research/inquiry, health professions education and teaching, public service, and excellence in patient care. To achieve this mission, UC Merced and UCSF will design and implement a multi-campus SJV Baccalaureate/MD program encompassing the following:
About the Office of Medical Education
The School of Medicine’s Office of Medical Education (OME) is the administrative unit that oversees all health professions education programs for the School of Medicine which includes 1,200 teaching faculty, 650 medical students, 1500 residents and fellows and 30,000 continuing education activities each year. For the past ten years, UCSF has been the only medical school ranked in the top five for research and for primary care training. The Office of Medical Education sets all strategic directives for medical education across the enterprise. OME is responsible for ensuring the highest quality learning and teaching environment for our programs and the support and development of over 110 staff.
DUTIES & ESSENTIAL JOB FUNCTIONS
Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed , what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.
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(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Required Qualificaitons:
Bachelor's degree in related area and / or equivalent experience / training
Minimum of five (5) years of operational experience in which the individual has demonstrated sound judgment in working with leaders and key stakeholders to achieve program goals
Advanced knowledge of common organizational- or research-specific and other computer application programs
Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing. Strong written and oral communication skills with the ability to effectively communicate technical information in a clear and concise manner for multiple audiences.
Ability to use discretion and maintain all confidentiality
Advanced project management skills
Thorough knowledge of organizational or initiative processes, protocols and procedures. Preferred
Ability to multi-task with demanding timeframes
Advanced knowledge of applicable policy analysis techniques
Advanced analytical / problem-solving skills
Experience implementing multiple projects simultaneously
Proficient in all aspects of Microsoft Office Suite (i.e. Word, Excel, and PowerPoint). Familiar with SharePoint or project management software (i.e. Smartsheet)
Ability to hold team meetings and perform presentations on implementations and process improvement projects
Able to multi-task and manage any necessary program related escalations to meet timeline requirements and client expectations throughout the program implementation
Preferred Qualifications:
Advanced degree preferred
Thorough knowledge of organizational or initiative processes, protocols and procedures
Experience with higher education and/or medical education
