Job Description

Organizes, coordinates, tracks, and supports execution of research programs and strategic initiatives for the Female Initiative for Neuroscience Discovery (FIND) and large, collaborative, multi-investigator research programs, including NIH grants and applications such as U19 mechanisms. Works closely with the Principal Investigator to translate program and research priorities into actionable plans, coordinate activities across investigators and teams, track timelines, milestones, responsibilities, and deliverables, and ensure follow-through on project goals.

Coordinates meetings, communications, and activities across faculty, research teams, collaborators, and institutional partners; maintains project plans and tracking systems; identifies upcoming deadlines and outstanding action items; follows up with responsible individuals; and helps move projects from planning through execution. Supports the development, submission, administration, and reporting of complex multi-investigator grants, including coordinating materials and contributions from multiple investigators and institutions.

For FIND, supports research and programmatic initiatives, grant activities, strategic planning, and interactions with donors and philanthropic partners. Organizes research and program data and assists with preparation of presentations, reports, scientific updates, and data visualizations. Provides day-to-day support to the Principal Investigator, including scheduling, meeting preparation, correspondence, organization of materials and records, and follow-up on priorities and action items.

The position requires strong organization, initiative, attention to detail, and the ability to manage multiple concurrent projects, anticipate next steps, communicate effectively across diverse teams, and help ensure that plans and programs are carried through to completion.

Department Overview

The UCSF Department of Neurology is a leading academic department dedicated to advancing understanding of the brain and neurological disease through innovative research, clinical care, and education. The department brings together internationally recognized scientists and clinicians across a broad range of neuroscience and neurological specialties.

of time

Essential Function (Yes/No)

Key Responsibilities

15YesApplies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, / processes, and / or functions. Analyzes and organizes research and programmatic data for NIH grant(s) and FIND; tracks research progress, milestones, and deliverables; and supports visualization and presentation of data across projects.10YesGathers and assembles analytical and factual data on assigned problems and issues to prepare reports and / or analyses summarizing information on the assigned issues and commenting on other significance for internal or external constituents. Compiles scientific, programmatic, and operational information across NIH Grant(s), FIND projects and prepares summaries, progress reports, dashboards, and materials for leadership and internal and external stakeholders.15YesPrepares, edits and modifies documents including research reports, manuscripts, presentations and proposals. Supports preparation and coordination of grant applications, progress reports, scientific presentations, donor materials, and other NIH grant and FIND communications; tracks grant deadlines, requirements, and submissions.10YesUsing subject matter knowledge, collects and prepares information for use in discussions, meetings of internal and external constituents. Prepares agendas, background materials, scientific updates, data visualizations, and presentations for meetings with faculty, collaborators, leadership, donors, and philanthropic partners.10YesOn a project basis, performs analytical studies on a variety of policies, research initiatives, programs and issues. Conducts analyses supporting NIH grant and FIND research and strategic initiatives, including assessment of project progress, research opportunities, program needs, and emerging priorities.10YesProvides a variety of analytical duties in support of a function, research initiative, program and / or organizational unit. Maintains systems for tracking NIH grant(s) and FIND projects, research data, collaborations, grants, deliverables, and other program activities; identifies gaps and follows up with project teams.10YesParticipates in administrative / research policy and program project planning and development. Supports development and implementation of new NIH Grant(s) and FIND research initiatives, collaborations, events, grant opportunities, and strategic priorities.5YesProvides recommendations and guidelines involving programs / initiatives. Identifies operational and programmatic needs, evaluates alternatives, and recommends approaches to improve coordination, tracking, communication, and execution of NIH Grant and FIND activities.

15

YesCoordinates program planning and collaboration with program / project staff. Coordinates multidisciplinary NIH Grant and FIND teams, including scheduling and organizing meetings; maintaining agendas and action items; facilitating communication among faculty, research staff, clinical and computational collaborators; and coordinating meetings and interactions with donors and external stakeholders. 100%

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• At least one year of experience supporting research, academic, scientific or health-related or other complex interdiscinplinary programs or projects.
• At least 1 year of experience coordinating projects or teams, including scheduling meetings, tracking action items, timelines, milestones, and deliverables.
• Working knowledge of common organization- or research-specific and other computer application programs.
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Proficient in ability to use discretion and maintain all confidentiality.
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Proficient in ability to multi-task with demanding timeframes.
• Working knowledge of applicable policy analysis techniques.
• Experience preparing, organizing, analyzing, or visualizing research or programmatic data for reports and presentations.
• Experience supporting grant applications, proposals, progress reports, or other research funding activities.

Preferred Qualifications

• Advanced degree in a scientific, health-related, public health, or related field.
• Experience preparing scientific or programmatic materials for external stakeholders, including donors or philanthropic partners.
• Experience working with multidisciplinary teams that may include faculty, scientists, clinicians, data scientists, administrators, and external collaborators.