Job Description

Country
South Africa
City
CAPE TOWN
Workplace location
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Employer company
TotalEnergies Renewables Southern Africa
Domain
Industrial Projects, Research Innovation&Developpt, Secretarial/Administrative Support
Type of contract
Fixed term position
Experience
Minimum 3 years

Context & Environment

At the end of 2023, TotalEnergies’ gross renewable electricity generation installed capacity was 22 GW. TotalEnergies will continue to expand this business to reach 35 GW in 2025 and more than 100 TWh of net electricity production by 2030. TotalEnergies will continue to expand this business to reach more than 100 TWh of net electricity production.

About TotalEnergies Renewables Southern Africa affiliate (“TERSA”):

• TERSA operates in a strong growth and highly competitive environment.
• TERSA maintains a high growth rate

These stakes require permanent coordination with business entities, the Branch and Company.

Activities

This position requires a highly organized and proactive Project Officer to support the Project Development team in the Renewable Energy sector. The successful candidate will play a key role in ensuring the smooth execution of administrative, coordination, and reporting tasks across a portfolio of renewable energy assets, including solar PV, energy storage and wind projects.

Key Responsibilities

Project Administration

• Support Project Development in the day-to-day Project Development processes (Site Securization, Permitting, Offtake, Financing, Contractor’s Selection).
• Assist the project developer(s) (“PD”) with daily administration of the project management work package, including project governance, stakeholder engagement, scope definition, cost control, risk management, quality, procurement, communications, and health, safety, security, sustainability, environment (“H3SE”) considerations, as well as schedule & coordinate meetings, prepare agendas, take minutes, and follow up on action items, establish project data rooms, maintain documentation, timeline schedules, and trackers.
• Assist PD’s in interfacing with Asset Management on lifecycle project management activities during Development stage, such as formalize PD handover’s, end-of-stage lessons learnt, and any other fundamental markers in collaboration with A&C HQ.

Data Management & Reporting

• Establish and maintain SharePoint data rooms in collaboration with PMO team.
• Support Project Development team on REN Operational Reporting, and REN A&C Reporting requirements.
• Compile and contribute to professional PowerPoint slide decks.

Compliance & Documentation

• Support Project Development team, and each Business Person in Development stage on Compliance Programme requirements, such as Third-party anti-corruption due diligence processes, implementation of mitigation measures, and annual audit responses.
• Maintain accurate records of compliance, financing, environmental, and technical documentation.
• Assist PD, in collaboration with legal team, in administering the Project Development contracts, (i.e. each contract’s deliverables, key milestones, action tracker).
• Assist PD and AM, in collaboration with finance & legal team, in the administration of corporate documents (project company) during Development stage.
• Record management of team meetings, and ‘all hands’ presentations.
• Implement the predetermined methods to store these documents, considering the applicable legal and regulatory requirements.
• Assist PD in the compilation of the endorsement file towards the achievement of Final Investment Decision (“FID”), Financial Close (“FC”), and the Transaction Bible finalisation.

Stakeholder Engagement

• Extensive liaison with internal multidisciplinary teams (H3SE, engineering, finance, legal, procurement, compliance etc.).
• Support communication and coordination with all third parties.

Financial & General Services Support

• Track Development budgets and assist in reviewing third-party invoices.
• Support procurement processes, including purchase orders and invoice tracking.
• Assist with onboarding of new team members and third-party service providers.
• Coordinate the processing of PD’s travel arrangements, and timeous expense claims as per the Companies policies and procedures.
• Support PD’s on meet and greet requirements i.e. hosting or receiving REN HQ colleagues, or third-party guests (meeting room booking, refreshments etc etc).

Managing HSE risk:

• Compliance with all HSE Policies, rules, guideline and legal requirements.
• The promotion of a safe working environment and positively contributing to the company's HSE KPIs and risk reduction strategies.
• That HSE competency requirements are identified & enforced within your area of responsibility.

Any other tasks and responsibilities that may be reasonably required from this position.

Candidate Profile

Qualifications & Experience:

• Diploma or degree in Business Administration, Project Management, Infrastructure Development Studies or a related field.
• 2–4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors.
• Experience in renewable energy is a strong advantage.
• Exposure to Corporate business environments.

Skills & Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Technically astute, particularly in M365 Applications (Teams, SharePoint, OneDrive, Excel, Word, PowerPoint).
• AI applications (willing to learn)
• Experience with project management tools is a plus.
• Exposure to procurement processes.
• Attention to detail and ability to manage multiple priorities.
• Team player with a proactive and solution-oriented mindset.

Desirable attributes

• Microsoft Dynamics (willing to learn)
• Diligence, determination, resilience and agility.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.