Duties
Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-need basis.
Provide support toPMs for Acquisition, Service Now Dashboards, Coordination of meetings, Follow-up of procurements and internal reviews, request new- or extend Reach accounts and laptops for contractors
Monitor & control non-complex small projects
Monitor & control non-complex small projects
Coordinate and participate in multidisciplinary meetings
Mandatory Requirements:
Must have the ability to work with a team of Project Managers and Operational Specialists, supporting them in the development,
monitoring and reporting of project plans, costs plans, resource allocations, and procurement activities.
Must demonstrate the ability to work pro-actively and independently on the assigned tasks, for which a level of familiarity with the specific programmes is required
Must have In-depth knowledge of MS-Office tools
Must have In-depth knowledge of MS-Office tools
Must have a strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits.
Must have recent experience
Must have recent experience of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCIA project management policies and procedures
Must demonstrate current
Must demonstrate current experience with NATO Security Investment Programme (NSIP) process (including specifically Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection)
Experience in supporting Project Managers for NCIA Third Party projects for NAPMA, NSPA, NAEW Force and SHAPE
Must demonstrate experience with NCIA Procurement Types (Basic Ordering Agreement, Indefinite Delivery Indefinite Quantity, Invitation for Bid)
Must demonstrate in-depth experience in using Enterprise
Must demonstrate in-depth experience in using Enterprise
Business Application (EBA), Service Now, and Neo E-Procurement
Must demonstrate experience in NCIA Orderbooks, Service Now Dashboards, other Service Now Dashboards and Reporting tools
Required Qualifications
Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers.
Holds a formal Project Management qualification such as PRINCE 2 or PMI PMP, or proven relevant experience.
Experience in maintaining SharePoint workspace and portals.
Demonstrates excellent written and oral communication skills in English.
Level : Senior
Delivery mode: Remote
Deadline : 07/04/2026
The Candidate should have already a valid NATO SECURITY CLEARANCE to apply for this role
AlmavivA de Belgique is a Belgian IT company, a branch of the AlmavivA Group , created purposely to satisfy the needs of customers in Belgium, Luxembourg and the entire EU.
The AlmavivA group is the largest supplier of Information & Communication Technology in Italy, with years of experience and an in-depth understanding of the public and private sector markets.
The Group is currently undergoing major international expansion and is already a global operation: it has 43 offices in Italy and 23 abroad, and employs 45,000 people - 6,000 in Italy and 39,000 overseas. It has a significant presence in Brazil, and is also operational in the United States, China, Colombia, Tunisia, Romania and Brussels, the nerve centre of the EU.
The objective of AlmavivA de Belgique is to bring the experience, skills, abilities and resources of the AlmavivA Group in a European context, to resolve complex IT challenges through technological innovation and proven standards of quality.
AlmavivA's professionals work to guarantee and maintain our customers' mission-critical operations, reinforcing support for end users and optimising corporate applications and IT infrastructure.
Our mission is to bring technological innovation to the field of software development and IT infrastructure management, taking advantage of the experience our company has acquired through its extraordinary global experience.
The vision of AlmavivA de Belgique is to generate ideas that rapidly lead to simple and intuitive business-driven solutions that help to realize our customers' potential. The professionals who work within the Group share our vision which aims to stimulate and reinforce the ability of every individual to express, create, develop and cooperate, offering a unique model of "shared intelligence".
