Job Description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/ 
As a Project Manager on the Site Supervision team, you will play a key role in ensuring that all construction activities are executed on time, with the highest standards of quality and safety. You will support the Senior Project Manager in overseeing critical control documents, client communication, reporting, and the coordination of weekly progress meetings.
Your focus on exceptional client service—through a proactive attitude, attention to detail, and commitment to project delivery—will help foster long-term relationships and drive repeat business.

Your Role

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  Oversee all phases of construction to ensure work meets quality standards, design specifications, and code requirements
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  Manage the Master Schedule, ensuring milestones are met while maintaining cost efficiency and adhering to safety protocols
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  Conduct daily site walkthroughs to monitor progress and identify risks or deviations
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  Coordinate and communicate with subcontractors, consultants, and on‑site personnel to resolve issues and maintain workflow
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  Utilize project management platforms such as Microsoft Teams, Bluebeam, Procore, and other ERP systems to support coordination, tracking, and reporting
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  Provide guidance, direction, and real‑time feedback to ensure consistent performance across field and office activities
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  Represent the team in internal, client, and catch‑up meetings, ensuring accurate communication and timely follow‑through
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  Prepare and maintain daily and weekly progress reports, including photographic documentation
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  Review, validate, and approve payment applications, change orders, and related project financial documents
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  Manage and track RFIs, RFQs, and RFPs, ensuring timely responses and proper documentation
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  Maintain checklists, quality dossiers, installation verification records, and compliance reports
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  Validate drawings, submittals, and technical documents to ensure constructability and adherence to standards
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  Prepare agendas and detailed meeting minutes to ensure clear documentation of decisions, actions, and accountability
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  Generate coordination reports, quality assessments, and status updates

Qualifications

• Strong computer skills with effective written and verbal communication abilities
• Demonstrated judgment in balancing desk-based tasks with field supervision responsibilities
• Proficiency with project management and design tools, including Microsoft Office (Word, Excel, Project) and AutoCAD
• Fluency in Spanish with strong public speaking skills; comfortable presenting to audiences of varying sizes
• Leadership experience guiding both small and large project teams
• Solid understanding of local and international construction codes to support quality control and code compliance
• English language proficiency is mandatory
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  Bachelor’s degree, preferably in an architectural or related field
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  Minimum of 5 years of experience in industrial site supervision
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  Experience with Procore, Revit, Newforma, Bluebeam, and Microsoft Teams.Experience in tenant improvements (TIs) and retrofits in industrial or corporate construction environments
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  Knowledge of LEED principles and experience with construction-related cost analysis

Physical Requirements

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  Conduct daily site walkthroughs to monitor construction progress
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  Ability to lift and carry up to 5 pounds as needed
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  Daily on‑site presence is required to ensure effective project oversight
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  Periods of desk and computer-based work for reporting and documentation
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  Must be punctual and able to adjust work hours based on project needs, including alignment with construction schedules and deadlines

This is a full-time, long-term position.
Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.
The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record’s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine’s Top 100 Giants. For more information, visit waremalcomb.com