Job Description

Essential Responsibilities

• Partner with internal and external stakeholders to define and monitor project timelines
• Ensure that projects remain on schedule and appropriately resourced
• Track project samples received, tested, and reported.
• Maintain accurate study records including documentation received and discrepancy / reconciliation activities
• Coordinate with Central Lab and/or Data Analytic group for Data Transfer Agreement setup and file transfer.
• Track Long Term Stability Timepoints
• Ensure great customer experience
• Maintain a strong working relationship and open communications with all departments, including Quality Control, Quality Assurance and Sample Management
• Prepare Sample Analysis worklists
• Support Sample Analysis Plan generation
• Support Quality review data submission
• Manage resource planning and project database systems
• Support Business Unit lead time management
• Manage revenue recognition activities for sponsor projects supported
• Proactively identify contract amendments required
• Support team scheduling
• Manage Client Specific Metrics and Tracking
• Support Operational Excellence Metrics
• Adhere to safety and compliance requirements

Minimum Preferred Qualifications: Skills

Excellent oral and written communication skills
High level of proficiency in Microsoft Office (Word, Excel, Outlook)
Acute attention to detail
Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints
Strong organizational and project administration skills
Excellent oral and written communication skills, and ability to successfully interact with key internal stakeholders and clients
Experience working in a GxP environment preferred
Familiarity with NetSuite

Education/ Experience:

• Bachelor's degree in life science, business administration, or related field with not less than four (4) years’ experience in a biotechnology project management or related field; or
• Masters’ degree in life science, business administration, or related field with not less than two (2) years’ experience in a biotechnology project management or related field
• Knowledge base in science with the relevant regulations for our industry
• Proficient in project management software (smartsheet preferred)
 
 

Supervision Received:

• Infrequent supervision and instructions
• Frequently exercises discretionary authority

Position Type and Expected Hours of Work:

• This is a full-time, 4-month contract position at 40 hours per week
• This role is not eligible for benefits
• Occasional weekend, holiday, and evening work required

Working Environment:

• Primarily office environment 
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets 

Physical Demands

Ability to work in an upright and/or stationary position for up to eight (8) hours per day
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
Occasional mobility needed
Occasional crouching, stooping, with frequent bending and twisting of upper body and neck
Light to moderate lifting and carrying (or otherwise moving) objects, including office supplies and laptop computer, with a maximum lift of 20 pounds
Ability to access and use a variety of computer software
Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
Frequently interacts with others to obtain or relate information to diverse groups
Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration
Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
Ability to perform under stress and multi-task
Regular and consistent attendance