Job Description

The Project Manager will oversee the comprehensive management and operational of Barrakes Management Services for the United States Coast Guard (USCG) Training Center (TRACEN) Yorktown, VA. USCG TRACEN Yorktown operates four barracks buildings on base year-round. The facilities house USCG students, members and authorized patrons.

This role involves ensuring efficient coordination and management of a range of Barracks Monitoring/Hotel Type Front Desk Operations, Janitorial Services, and Linen Services. The Project Manager is responsible for maintaining the facility’s operational integrity and for providing high-quality service delivery.

*Please Note: This position is contingent upon a contract award. We will not be actively responding to applicants until there is a need to move forward with this position.

Essential Duties and Responsibilities

• Manage and oversee facility operations, including Monitoring/Hotel Type Front Desk Operations, Janitorial Services, and Linen Services to ensure smooth functioning of all services.
• Provide daily management and supervision of assigned contract employees, and ensure the work identified in the contract is performed properly, on time, safely and within budget.
• Provide leadership and direction to staff, ensuring the effective use of resources and the delivery of high-quality services across all Barracks buildings.
• Recruit, hire, and train employees to meet contract requirements.
• Administer corporate personnel policies in accordance with contract and Employee Handbook.
• Support Human Resources in investigations, inquiries and implementation of actions and policy.
• Ensure contractual compliance through surveillance, audits, and hands-on inspections of work and taking immediate action when work is not completed to standards.
• Process employee time sheets, new hire and termination paperwork and all other administrative tasks by established deadlines.
• Order and maintain all cleaning supplies, equipment and tools and submit invoices of ordered supplies. May be required to evaluate and recommend equipment and tools necessary for job functions.
• Ensure adherence to Quality Control and Safety Plans.
• Maintain consistent positive customer relations through written and verbal professional communications and respond to customer inquiries and requests in a timely manner.
• Participation in the Performance Evaluation program is required.
• Develop and maintain project schedules, ensure timely service delivery, and manage workflow for facility operations.
• Ensure all staff are trained and adhere to safety, security, and environmental standards in compliance with EPA and OSHA regulations.
• Monitor project performance, assist in developing key performance indicators (KPIs), and ensure all services meet or exceed contractual standards.
• Participate in contract reviews, audits, and meetings with federal stakeholders to review project progress, address issues, and implement improvements.
• Generate reports, track operational metrics, and assist the Corporate Program Manager in making data-driven decisions to enhance efficiency.
• Maintain communication with key stakeholders, including government clients, subcontractors, and Ahtna’s corporate offices.
• Ensure that all operations comply with federal, state, and local codes, including the International Building Code, National Electric Code, and National Fire Protection Code.
• Perform other duties as assigned by management.

Supervision

Assist the Corporate Program Manager in overseeing and directing a multidisciplinary team.

Minimum Qualifications

• At least 3 years of recent (within the past 5 years) responsible experience in Federal Contract management and supervision as a manager of a hotel, barracks, or military berthing facility of similar size, personnel staff and job complexity as the United States Coast Guard (USCG) Training Center (TRACEN) Yorktown, VA. Yorktown base.
• Basic computer skills to include the ability to input data into the system and generate various reports and correspondence as required.
• Proficiency in oral and written communications in English.
• Specific experience in managing a variety of student support services including postal services, transportation services, courier services, role-player services, motor pool, warehouse operations, and audio visual/computer lab management is mandatory.
• A U.S. citizen or legal resident lawfully admitted for permanent residence into the U.S.

Preferred Qualifications

• Two-year college degree, preferred
• USCG experience, preferred.
• Familiarity with federal contract requirements and regulations relevant to facility operations.

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Strong leadership and management skills.
• Excellent communication skills, both oral and written.
• High level of accuracy and attention to detail.
• Ability to manage time effectively and meet deadlines.
• Self-motivated with a goal-oriented mindset.
• Innovative thinking and problem-solving skills.
• Strong interpersonal skills and ability to work well with diverse teams.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus), occasional walking or standing, occasional lifting of up to 50 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environmental characteristics described in this job description are representative of those an employee would encounter while performing the essential duties and responsibilities of this job. Work in an office environment may be subject to temperature and noise level changes.

Work Schedule: 7:00 a.m. through 5:00 p.m., onsite Monday through Friday, may vary based on business needs