Job Description

Project Manager – Pharmacy Regulatory Compliance

CereCore is seeking a Project Manager to support the Pharmacy Regulatory Compliance initiatives within HCA, with a primary focus on coordinating regulatory-driven activities, tracking deliverables, and ensuring timely communication across Pharmacy, Data, Clinical, and Build teams. This role will be responsible for end-to-end project coordination, artifact management, and stakeholder communication to support compliance-related pharmacy workflows within the EHR environment.

The Project Manager will serve as a central point of coordination, ensuring schedules, documentation, communications, and dependencies across teams are effectively managed and executed.

Responsibilities

• Develop and maintain project charters and detailed project plans to support Pharmacy Regulatory Compliance initiatives.
• Manage project schedules, task assignments, milestones, and dependencies across multiple internal teams.
• Monitor project risks, issues, and decisions; escalate as needed to ensure timely resolution.
• Provide consistent and accurate status reporting to key stakeholders and leadership.
• Manage key communication points across Pharmacy, Data, Clinical Specialty, Build, and CDM application teams.
• Maintain and manage project artifacts and documentation repositories, including SharePoint sites and shared folders.
• Coordinate internal review communications, including tracking review emails and follow-ups.
• Track facility correction communications and ensure timely responses and resolution.
• Create and manage SharePoint folder structures for facility reports, including:
  • Adding appropriate users and permissions
  • Sending summary and completion communications
  • Tracking file submissions and completion status
• Distribute project-related files and track facility-level completion and acknowledgements.
• Coordinate pharmacy inactivation communications with chargemaster managers and follow up to completion.
• Track linkage numbers and ensure required actions are completed and documented.
• Maintain awareness of timelines and deliverables owned by other teams to ensure alignment and dependency management.
• Coordinate initial file distribution and IDM mapping activities, including shared calendars and OneNote documentation.
• Manage shared calendars for Pharmacy and Data teams, ensuring milestones and key dates are kept current.

• Initiate and manage standardized pharmacy communications, including:
  • Pharmacy standardization emails to the CDM application team
  • Cascade communications to downstream stakeholders
• Maintain and update project process documentation.
• Coordinate and manage recurring meetings for IDM, Build Team, and Clinical Specialty teams, including agendas, notes, and follow-ups.

Qualifications & Experience

• 3+ years of healthcare project management experience required.
• Experience supporting EHR-related initiatives, regulatory compliance, or pharmacy-focused projects preferred.
• PMO experience strongly preferred.
• Proven ability to manage complex schedules, documentation, and cross-functional coordination.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Visio, SharePoint, OneNote, and Teams.
• Excellent written and verbal communication skills, with the ability to manage high-volume stakeholder communications.
• Ability to adapt to shifting priorities in a fast-paced, deadline-driven environment.
• Professional, service-oriented approach with strong accountability and ownership.

Education

• Bachelor’s degree required.
• Project Management certifications (PMP, Lean Six Sigma, or similar) preferred.