Job Description

Project Manager (Key Personnel / Exempt for Reef Systems)

The Project Manager (PM) serves as the primary on-site technical manager and liaison between the contractor staff and the USTDA Contracting Officer (CO) and Contracting Officer’s Representative (COR). The PM has full authority to act on behalf of the contractor for all daily operations, contract compliance, quality control, and personnel oversight.

Core Responsibilities

Contract & Program Management: Oversee the delivery of all administrative, records management, FOIA, and conference center support tasks across the contract. Ensure all deliverables (Weekly Status Reports, IRC Manual, Quality Control Plan) are factually accurate, clear, and submitted on schedule.
Personnel Oversight & Cross-Training: Manage and schedule all contractor personnel. Implement a mandatory cross-training program to ensure seamless coverage of the reception desks, mailroom, and IT/AV support during absences.
Quality Control: Execute and maintain the contract Quality Control Plan to identify, document, resolve, and prevent recurring process discrepancies or performance deficiencies.
Process Improvement: Partner with agency leadership to analyze internal workflows, develop process maps, and implement efficiency changes in support of USTDA's administrative and operational functions.
Event & Technical Support: Provide on-site technical and troubleshooting support for Audio-Visual (AV) equipment during high-level meetings, training sessions, and delegation events.

Minimum Qualifications

Education: College degree required (Business, Management, or a related field preferred).
Experience: Minimum of 15 years of relevant work experience in administrative services (office management, records management, procurement, or HR support).
Technical Skills: Proficient in project planning, scheduling, budgeting, risk management, and data analysis software.
Clearance: U.S. Citizenship with the ability to obtain and maintain a SECRET security clearance.

Place of Performance

U.S. Trade and Development Agency Office at 1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209.

About Reef Systems Corp

Founded in 2008, Reef Systems delivers professional and efficient solutions tailored for the federal government and commercial market sectors. Reef Systems is an Authorized CMMC Third-Party Assessment Organization (C3PAO) honored to assist Organizations Seeking Certification (OSCs) in their quest to continue supporting the federal government as members of the Defense Industrial Base (DIB). Our offerings include Cybersecurity training, CMMC, NIST Assessments, Cybersecurity consulting and remediation, ISO 27001 and ISO 9001 Audit Preparation services, among others.

Reef Systems also provides Human Performance Optimization, Technical and Administrative services and solutions to the DoD, VA, DHA and other agencies.

Industry

Consulting & Advisory

Company Size

51-200 employees

Headquarters

Cary, North Carolina

Year Founded

2008

Website

reef-sys.com

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