Job Description

Posting number: 202600327

Department: Public Works

Division: Projects Development

Job classification: Project Manager II

Posting type: Open

Categories: Public Works, Project Management

Plans, coordinates, monitors and manages moderately sized Public Works Department projects within Public Works to and ensures compliance and adherence to goals, objectives, contracts, timelines, budget, and schedules. Acts as Santa Fe County lead in joint projects with other entities through Memos of Understanding (MOU’s) and Joint Powers of Agreements(JPA’s)_. Ensures compliance with and adherence to local, state, and federal regulations and permitting. Project Managers may work in Public Works projects related to vertical, open-space, utilities or road planning, design and construction depending on the size and/or complexity of the project.

Examples of duties

• Plans, budgets, schedules, forecasts and reports on all projects (conceptual through completion; ensures all projects are managed according to project plans, specifications, contract documents and in compliance with state and federal codes, statutes, regulations and industry best practices.
• Works with staff and groups to develop project objectives, scopes of work, schedules, and budgets needed in preparation of requests for proposal’s (RFP’s); creates RFPs or invitation for bid; develops criteria pertinent in contract negotiations; manages and reviews development of projects; establishes project budgets; may serve on proposal evaluation committees.
• Identifies and/or coordinates funding from various sources, including grants, bonds, legislative appropriations, or allocations from the Board of County Commissioners; ensures contract requirements match budgetary requirements; tracks expenditures for conformance with budget and contract requirements; reviews contractor submittals for payment recommendations; tracks material quantities to assure invoice accuracy.
• Coordinates scheduling of tasks with staff, other divisions, and contractors; monitors progress of time and works as defined in contract; manages activity to ensure the timely completion of projects; reviews all contractor submittals for conformance with contract requirements, and makes recommendations for changes or approvals.
• Oversees the work of external consultants and contractors for assigned project; reviews, evaluates, and/or approves contract deliverables, contract submittals, change directives and change order requests, project alternatives, proposed engineering programs, and similar products to assure the total project performance is achieved in accordance with user and County requirements.
• Prepares detailed reports on project progress identifying problems, solutions, milestones, financial cost projections, and other analyses. Provides project status updates through written reports or presentations to County staff, supervisors, the Board of County Commission, the public, or others as appropriate.
• Oversees regulatory compliance for division operations; keeps current on applicable state and federal regulations; consults with operations staff on regulatory requirements; maintains necessary permits, required regulatory submittals, and renewals for operations.
• Schedules and facilitates project meetings from design through executive phases; Reviews or coordinates the inspection of work to ensure adherence to codes, regulations, specifications, and project plans.
• Provides technical assistance in project development and planning management; provides support to other project management staff.
• Performs other duties as directed or assigned.

Knowledge/Skills:

• Knowledge in project management, including project planning, budgeting, and scheduling.
• Ability to write reports for a variety of audiences; to communicate clearly and effectively, both verbally and in writing; to read and interpret blueprints, schematics and specifications.
• Ability to work productively in a team environment with staff, consultants, and partner organizations.
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Skill with GPS and GIS. Skill in computer word processing, spreadsheets and operating various word-processing, spreadsheets, database, and project management software programs.

Qualifications

• Bachelor’s Degree in the fields of Engineering, Architecture, Planning, Facility Development, Facility Operations, Facility, Management, Project Management, or related field plus three (3) years of experience relevant to the essential job functions and primary purpose defined herein. Experience may be substituted at a rate of 30 semester hours equal to one (1) year of experience.
• PMP certification preferred.

Supplemental information

Working Conditions:

Work is performed in both an office setting and outdoors in varied weather conditions with exposure to dust, fumes, airborne particles, allergens, and extreme heat or cold. Work involves high risk and potentially dangerous situations working near hazardous/moving materials, equipment and machinery, and exposure to excessive noise. The use of protective clothing, equipment, devices and materials is required. Work requires the ability to stand, walk, sit, reach with hands or arms; climb or balance; stoop, kneel, crouch, or crawl; talk, hear, and smell; clarity of vision at short and long distance; and the ability to lift up to 20 lbs. Travel is required as necessary; out of county travel may be required. May be subject to exposure to CRT’s and VDT’s. Work schedule will include evening, weekend, and holiday hours.

Conditions of Employment:

Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.