Purpose

Support the planning, execution, and delivery of projects by coordinating schedules, resources, communication, and administrative tasks. Work closely with stakeholders across functions to ensure projects stay organized, on track, and within scope.

Essential Functions

• Schedule meetings and provide administrative support to other Project Managers

• Assist in the planning and coordination of multiple projects from initiation to completion

• Assist in defining project scope, goals, and success metrics (KPIs)

• Gather business requirements and translate them into actionable deliverables

• Prepare agendas, coordinate work and meetings across workstream leads, and document meeting notes and action items

• Maintain project schedules, timelines, and task trackers

• Track project progress and follow up on outstanding tasks and deliverables

• Support communication between team members and key stakeholders

• Organize and maintain project documentation, reports, and files

• Help document processes, workflows, and improvement opportunities

• Help identify risks, issues, and dependencies; escalate as needed

• Ensure deadlines are met and project milestones are achieved

• Assist with resource coordination and workload tracking

• Prepare status reports and updates for internal and external stakeholders

• Perform other job-related duties as assigned

Qualifications (Education, Experience, Competencies)

• Bachelor’s degree or equivalent experience (business, communications, or related field preferred)

• 1–3 years of experience in project coordination, project management, or a related role

• Basic understanding of project management methodologies

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Strong attention to detail and problem-solving skills

• Proficiency in tools such as Excel and PowerPoint

• Experience with Smartsheet preferred

• Ability to effectively communicate with multi-level personnel

• Ability to work cross-functionally, convey complex issues, and maintain confidentiality

• Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment

• Ability to think quickly and handle frequent change

• Self-motivated, goal oriented, and quality driven