Job Description

Delivery Execution, Operational Discipline, and Improving the TEECOM System

As a Project Manager I, your impact is reflected in how consistently you support team operations, strengthen delivery visibility, improve quality, and improve documentation quality.

1. Delivery Execution & Coordination
   • You support clear coordination across scope, schedule, milestones, and action items.
   • You help Team Leads, Group Leads, Project Supervisors, and Subtask PMs maintain visibility into project status, risks, and coordination needs.
   • You reinforce consistent project organization that supports predictable delivery.
   • You help make workload and capacity constraints visible for Team Lead review.
   • Operational Discipline & Tracking
     • You maintain accurate project tracking data and current reporting.
     • You reinforce consistent project setup, closeout, and documentation practices.
     • You improve team visibility through disciplined tracking and follow-through.
     • Improve the TEECOM System
       • You follow established workflows and documentation standards consistently.
       • You keep client documentation organized and aligned with project status.
       • You capture and make visible lessons learned and process updates.
       • You contribute Pull Requests that improve documentation clarity, workflow consistency, or project visibility. (TEECOM uses GitHub as its internal knowledge and documentation platform; Pull Requests are how documentation improvements are proposed, reviewed, and published.)
       • You identify and elevate documentation inconsistencies for improvement.
       • You reduce rework and support team coordination through clear documentation.
       • You strengthen your project management knowledge and contribute to PMO discipline initiatives by sharing lessons learned, staying current on PM documentation, and supporting process development efforts.
       • AEC Technology Domain Awareness
         • You develop foundational familiarity with the technology systems TEECOM designs and implements, including telecommunications infrastructure, structured cabling, audiovisual, security, acoustics, and wired and wireless networks.
         • You apply this awareness to improve the accuracy and relevance of your project tracking, documentation, and coordination support.

What Success in this Position Looks Like

• You maintain organized, decision-ready tracking and documentation that keeps project data reliable.
• You provide Team Leads with clear visibility into project status, upcoming milestones, and emerging risks.
• You support Team Leads in identifying projects that may be trending off track on scope or schedule.
• You document action items and decisions consistently and follow through to ensure alignment.
• You keep reporting data (scope, schedule, stale dates) reliable and up to date.
• You improve project readiness through organized documentation and disciplined tracking.
• You surface risks and blockers early, reducing rework and surprises.
• You ensure project setup and closeout processes are followed consistently.
• You participate in project health audits and help track quality findings for Team Lead review.
• You maintain Accounts Receivable (AR) over 90 days at less than 10% of total AR for assigned projects.
• You keep project stale dates below 3% in VantagePoint.
• You model TEECOM’s Core Values — Care, Trust, and Value — through reliability, communication, and accountability.

Responsibilities and Expectations

Annual and Quarterly

• Support Team Leads by aligning assigned work with Project Delivery priorities and team OKRs.
• Participate in quarterly performance assessments and provide peer assessment input.
• Participate in quarterly Business Reviews for assigned projects in support of Team Leads by contributing documentation updates and action-item follow-through.
• Support Team Leads with annual team in-person event coordination.
• Support Team Leads with engagement initiatives and participation follow-through that contribute to strong team engagement results.
• Support continuous improvement efforts by identifying and documenting process inconsistencies.
• Contribute to project documentation audits and structured closeout reviews.

Monthly and Biweekly

• Maintain accurate project tracking across scope, schedule, and deliverables.
• Support Team Leads with milestone and risk updates that keep delivery health visible.
• Assist in identifying scope, schedule, or fee variances and elevate them for review.
• Support billing readiness by organizing documentation and validating milestone completion.
• Help maintain accurate and current client-facing documentation aligned with approved scope and project status.
• Assist Group Leads, Project Supervisors, and Subtask PMs with documenting client-specific processes within GitHub.
• Flag workload imbalances, overallocation, or resource conflicts to Team Leads for review.
• Assist Team Leads with gathering, vetting, and setting up Team Showcase presentations.

Weekly and Daily

• Update Asana tasks, milestones, and action items to reflect current status.
• Capture and distribute meeting notes with clear ownership and deadlines.
• Document client decisions, action items, and scope changes to maintain a reliable project record.
• Monitor reporting accuracy and escalate stale data, blockers, or inconsistencies.
• Communicate schedule shifts or emerging risks early.
• Maintain organized and up-to-date project documentation within GitHub and shared systems.
• Maintain accurate and timely time and expense entries to support project tracking, billing readiness, and delivery visibility.

As Needed

• Participate in client meetings, when appropriate, to capture notes and action items.
• Attend site walks and construction coordination meetings, when appropriate, to support documentation accuracy and issue tracking.
• Assist Group Leads, Project Supervisors, and Subtask PMs with Professional Services Agreement (PSA) and Additional Services Agreement (ASA) documentation, tracking, and organization.
• Support proposal coordination and pursuit documentation efforts.
• Participate in recruiting activities, including interviewing for the team and providing candidate feedback.
• Support cross-team coordination when projects involve multiple disciplines or groups.
• Support Client Relations efforts by maintaining accurate project and client contact information in TEECOM’s CRM.
• Assist Team Leads with documenting client feedback and tracking follow-up actions.
• Participate in project health audits and help capture quality findings.
• Assist with research and data gathering for reporting and project health reviews.
• Support workload capacity reviews and help Team Leads assess team staffing constraints.

Supervisory / Mentorship / Training Responsibilities

• Supervisory: None.
• Mentorship: May provide informal support to peers on project management tools and documentation standards as experience develops.
• Training: Participates in project management training and reinforces established TEECOM standards, templates, and workflows.

Experience and Qualifications

• Education Bachelor’s degree in Business, Construction Management, Engineering, or equivalent experience.
• Experience 2+ years of experience in project coordination, document control, operations support, or within an AEC-related environment.
• Preferred Equivalent TEECOM project delivery experience.
• Foundational understanding of project delivery concepts, including scope, schedule, and documentation workflows.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Clear written and verbal communication skills.
• Proficiency in Asana, Microsoft 365, Google Workspace, Bluebeam, VantagePoint, MS Project, and Procore.
• Familiarity with GitHub documentation workflows preferred.
• PMP, CAPM, or CDT certification is a plus but not required.
• PRINCE2 Foundation preferred.

Physical Demands

These physical demands represent what is required to perform the essential functions of this job. Reasonable accommodations will be provided as needed.

• Prolonged desk work using a computer, keyboard, mouse, and telephone.
• Regular reading, writing, and communication in virtual and in-person settings.
• Occasional travel to client sites for meetings, surveys, or inspections.
• Site walks may require standing or walking for extended periods, climbing stairs, and navigating construction or utility areas.
• Field activities may involve bending, kneeling, or maneuvering in confined spaces.
• May occasionally lift or move equipment weighing up to 25 pounds.

Work Environment

These work environment characteristics represent the conditions encountered while performing essential job functions. Reasonable accommodations will be provided as needed.

• Approximately 90% of work is performed in a remote or office environment using standard office equipment.
• Approximately 10% occurs at client sites, including construction environments and existing facilities.
• Construction sites may include exposure to elevated noise levels, dust, uneven or unfinished walking surfaces, variable lighting conditions, and active construction operations.
• Utility rooms and similar spaces may have restricted access or may not fully comply with ADA accessibility standards. When access limitations exist, TEECOM will support coordinating reasonable accommodations with site-controlling contractor or alternative means to perform essential job functions.
• All accidents, near misses, and unsafe conditions must be reported immediately to the site superintendent and internally to People Operations.