Job Description

Project Manager & Estimator Support – AU Residential (Remote)

Work From Home | Full-Time | AU Hours | NSW Residential Experience Essential

OutsourcedIn is partnering with an Australian residential building and construction consultancy to hire an experienced Project Manager & Estimator Support professional to assist with trade pricing, quote coordination, and project administration.

This role supports both pre-construction and live residential projects and requires strong Australian building industry experience, particularly within NSW.

Proven Australian residential building experience (NSW) is ESSENTIAL.

About the Role

You will work closely with the Construction Manager, Project Managers, and Estimators to coordinate trade quotes, prepare pricing summaries, and support internal and client-facing documentation.

This role suits a proactive, confident communicator who is comfortable liaising with Australian trades, suppliers, consultants, and internal stakeholders. Strong follow-up skills and pricing accuracy are critical.

Key Responsibilities

Trade Pricing & Quote Management (Core Function)

• Obtain quotes from trades, subcontractors, builders, suppliers, and consultants

• Prepare and issue RFQs and detailed scope requests

• Follow up with tradies and suppliers to ensure timely submissions

• Review quotes for scope completeness, inclusions/exclusions, and compliance with drawings and specifications

• Prepare structured pricing comparisons and cost summaries for internal review

• Provide pricing breakdowns for internal teams and client-facing proposals (as directed)

• Maintain trade pricing registers and approved supplier lists

• Update estimates and cost trackers based on returned quotes

Client & Internal Quoting

• Prepare draft client quotes and detailed cost breakdowns (non-signatory role)

• Issue revised quotes based on design changes, client selections, variations, and scope updates

• Ensure quotes align with builder pricing structures, approved margins, and allowances

• Coordinate internal approvals prior to issuing final quotes

• Maintain professional, clear documentation suitable for client presentation

Project Manager & Estimator Support

• Provide direct support to Project Managers and Estimators

• Assist with take-offs and pricing inputs

• Support preparation of tender documentation

• Assist with pre-construction handovers

• Maintain variation logs, cost trackers, and project registers

• Coordinate with internal and external stakeholders (suppliers, consultants, trades)

• Support scheduling and trade coordination requirements

• Maintain organised project documentation and CRM systems

Mandatory Experience & Skills

• Minimum 5 years experience in Australian residential building (NSW essential)

• Experience within an Australian building company or construction consultancy

• Demonstrated experience obtaining quotes from trades, builders, suppliers, and consultants

• Experience preparing pricing summaries and draft client quotes

• Strong understanding of Australian residential trade scopes and sequencing

• Ability to read and interpret architectural, structural, and civil drawings

• Confident, extroverted communicator with strong stakeholder engagement skills

• Excellent written and verbal English

• High attention to detail and pricing accuracy

• Strong coordination and follow-up skills

• Ability to manage multiple projects and deadlines concurrently

Highly Regarded

• Experience working remotely with Australian builders

• Familiarity with estimating and construction software such as:

  • CostX

  • Cubit

  • EstimateOne

  • Buildertrend

  • SimPRO

  • Procore

• Background in estimating support, contracts administration, or project coordination