Job Description

Posting number: 26-20276

Department: MBTA - Capital Delivery

Division: 503-Capital Delivery

Job classification: Project Manager, Capital Delivery

Posting type: Open/External Only

Categories: Clerical & Data Entry, Engineering, Accounting and Finance, Management, Construction Maintenance, Customer Service, Project Management, Communications, Office and Administrative Support, Database Administration

Summary

The Capital Delivery group is seeking a Project Manager who will manage the development of MBTA Capital Delivery projects from project inception (planning) through the design phase (conceptual, preliminary, and final) and the construction phase (including project close-out), with full responsibility for quality and control of schedule and budget.

Examples of duties

• Responsible for the project’s technical and financial directions and for ensuring external and internal customer satisfaction with project results.
• Administer professional service, design and construction contracts, including involvement in design contract and amendment negotiations.
• Establish initial project budgets, cost estimates, cash flow projections.
• The Project Manager is the main contact between the MBTA and consultant or contractor.
• Manage assigned Capital projects in accordance with all MBTA Manuals, policies and procedures as may be amended from time to time, or program-specific delivery protocols and procedures including but not limited to: Standard Operating Procedures (SOP) Manual; Project Controls Manual; Quality Assurance Manual; Construction Change Management Manual , Field Staff Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA web page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting.
• Assist in the development of Capital Programs project scopes, budgets, and schedules as part of the capital planning process.
• Assist in the procurement of consultants and contractors, as required.
• Negotiate project assignments, task orders, amendments, change orders and use of contingency and make recommendations for approval for values above delegated authority.
• Ensure that all work has been completed, and necessary approvals have been obtained prior to advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts (e.g., utility, traffic, railroad operator), other agency and municipal agreements (e.g., MOU's, MOA's, Interagency Agreements) and other third-party agreements.
• Provide monthly and/or quarterly updates of project schedules and budgets.
• Monitor project schedules and budgets to ensure financial and schedule milestones are met.
• Review, analyze and approve monthly payment and schedule submissions from consultants and contractors.
• Coordinate and participate in Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required.
• Coordinate project tasks or activities with other Capital Programs personnel, including contract administration, field staff and other project coordinators, as required. Coordinate project tasks with other Departments, including but not limited to Capital Program Support Department, Finance, Engineering and Maintenance and Railroad Operations, as required.
• Coordinate project activities with outside agencies, abutters, utility companies, community groups and other third parties affected by the project, as required.
• Manage the construction project process from advertisement to contract closeout to ensure the project is completed on time and within budget.
• Resolve any conflicts that may occur throughout the life of the project.
• Manage on-call and/or emergency repair contracts.
• Proactively identifying and resolving potential field issues.
• Analyze all contract proposals or bids and provide recommendations for senior management approval.
• Secure commitments from MBTA Operating Departments concerning the availability of their resources.
• Organize and prioritize workload, be proactive in identifying project needs/requirements.
• Provide monthly and/or quarterly updates of project schedules and budgets, prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint.
• Work independently in addressing complex tasks in a time-sensitive environment. Follow up on actions required for task and project completion while seeking guidance as necessary.
• Indirectly oversee professional staff including Project Coordinators, Resident Engineers, Construction Inspectors, and other administrative personnel as assigned.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's Customer Service quality standard.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Drive a company or personal vehicle to visit work sites and/or attend off-site meetings.
• Available to work all shifts and locations as assigned or directed.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform all other duties and projects that may be assigned.

Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions.

Supervision

• Will indirectly oversee and supervise support personnel. Includes Assistant Project Managers, Project Coordinators, Resident Engineers, Construction Inspectors and other administrative personnel as assigned.

Qualifications

• Bachelor's degree from an accredited institution in Engineering, Architecture, Construction Management, or a closely related field.
• Five (5) years of progressively responsible experience managing engineering, design, construction, infrastructure, transportation, transit, or public works capital projects.
• One (1) year of satisfactory experience in leading large projects or technical teams in a leadership capacity.
• Demonstrated experience managing design and construction contracts.
• Knowledge of project management principles including scope, schedule, cost, quality, and risk management.
• Knowledge of applicable federal, state, and local regulations governing capital project delivery.
• Ability to manage multiple complex projects simultaneously.
• Strong analytical, organizational, negotiation, and decision-making skills.
• Excellent written and verbal communication skills.
• Strong interpersonal, conflict resolution, and stakeholder management skills.
• Proficiency with Microsoft Office and project management software.
• Ability to lead multidisciplinary teams.
• Valid driver's license.
• Availability to work twenty-four (24) hours per day, seven (7) days per week.

Substitutions

• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.

Supplemental information

• A Master's degree in Engineering, Construction Management, Architecture, or related field from an accredited institution.
• Seven (7) or more years of experience managing engineering, design, construction, infrastructure, transportation, transit, or public works capital projects of $20 million or more.
• Professional Engineer (PE), Registered Architect (RA), Certified Construction Manager (CCM), Project Management Professional (PMP), or equivalent professional certification.
• Experience delivering large-scale public infrastructure or transportation projects.
• Experience with alternative project delivery methods, including Design-Build (DB) and CM-at-Risk (CMAR) and Massachusetts General Law (MGL) Chapter 149A.
• Experience managing federally funded transportation projects.
• Knowledge of transit and railroad safety regulations and construction within active operating environments.
• Experience using Primavera P6, Trimble Unity, e-Builder, or comparable PMIS software.
• Knowledge of FTA, FRA, MassDOT, AREMA, AASHTO, and MBTA standards.