Job Description

WHAT FLEXWARE DOES

Manufacturers are the backbone of innovation—powering industries, improving lives, and keeping the world moving forward. That’s where Flexware Innovation comes in. Behind every great product is a complex web of machines, technology, data, and people working together to make it happen. Flexware partners with manufacturers to guide their strategy and execute the solutions that bring it to life.

Founded in 1996, Flexware’s teams of talented advisors and engineers leverage technology across industrial controls, manufacturing systems integration, software development, data engineering and management, and the ever-evolving landscape of emerging technologies.

Flexware is made up of problem-solvers, builders, and collaborators who care deeply about doing work that matters. We roll up our sleeves, dive into the details, and create solutions that stand the test of time, because our customers count on us to keep production moving.

Today, Flexware is growing with fresh momentum and purpose. We’re investing in innovation, in our people, and in a culture where you can do your best work while living a balanced, meaningful life

WHAT YOU WILL DO

The Project Manager is responsible for managing their own portfolio of projects within the methodology, practices and procedures of Flexware’s project management system. The Project Manager will exemplify the principles of Delivery Excellence in their project delivery and be a model for on budget, on schedule delivery, and quality outcomes for clients.

The position will require exceptional intrapersonal, communication, team, and networking skills to ensure long-term success. Successful candidates will lead with energy, a sense of urgency, set performance goals and clear direction, following ethical practices and enabling Flexware Innovation values at the center of all activities.

Here are some of the technologies and responsibilities that you will be responsible for:

1) Scope management

• Facilitate internal and external handoff to translate business needs into clear objectives, assumptions, and constraints
• Develop and maintain the scope baseline (deliverables, acceptance criteria, exclusions)
• Establish and manage requirements traceability; control scope via change requests and impact analysis
• Validate deliverables with stakeholders; drive formal acceptance and manage scope verification

2) Schedule management

• Build the integrated project schedule (milestones, activities, dependencies, critical path)
• Estimate effort/duration with input from technical leads; document schedule assumptions
• Track progress, forecast variances, and execute recovery plans when slippage occurs

3) Budget / cost management

• Establish the cost baseline (labor, travel, procurement, contingency) aligned to contract terms
• Track actuals vs plan and communicate financial health transparently internally and as appropriate externally
• Manage change-order financial impacts (pricing, margin, billing milestones, and approvals)
• Partner with finance to ensure timely invoicing, revenue recognition inputs, and cost controls

4) Risk and issue management

• Maintain RAID discipline (risks, assumptions, issues, decisions) with clear owners and dates
• Perform qualitative risk assessment (probability/impact) and define response plans (avoid/mitigate/transfer/accept)
• Escalate early with options and recommended actions; ensure decisions are documented and communicated
• Lead post-issue retrospectives and incorporate learnings into plans and standards

5) Procurement and vendor management

• Define procurement scope (what is bought, when, by whom, and acceptance criteria)
• Coordinate quoting, purchasing, lead times, and delivery schedules; manage supply-chain risk
• Align vendor deliverables to project milestones; manage vendor communications and performance
• Verify receipt/quality/fit-for-purpose; drive timely resolution of shortages, defects, and returns

6) Communications and stakeholder management

• Create and execute a communications plan (audience, cadence, channels, artifacts)
• Facilitate effective meetings (agenda, decisions, action items, follow-up accountability)
• Produce concise status reporting (progress, risks/issues, decisions needed, next steps)
• Manage stakeholder expectations through transparent tradeoffs and clear escalation paths

7) Resource and team coordination (without prescribing levels)

• Coordinate staffing plans, onboarding, and ramp schedules to meet milestone needs with resource managers
• Balance competing priorities across the portfolio; surface capacity gaps and propose solutions
• Enable execution by removing blockers and ensuring teams have the information, access, and tools needed

**Please note that we are not interviewing candidates that require sponsorship now or in the future**

WHAT YOU MIGHT HAVE DONE BEFORE

• Bachelor’s degree in Engineering, and/or equivalent work experience.
• Minimum of 5 years’ experience in industrial project management.
• Demonstrated success delivering projects within budget, on time and with satisfied customers.
• Solid English verbal and written communication skills.
• Up to 20% travel may be required
• Prefer candidate to be a PMI certified Project Management Professional
• Experience with Smartsheet strongly preferred