Job Title: Project Coordinator/Project Manager

Department: Industry & Facilities, Industrial Inspections

Location: Houston, TX – hybrid role (currently on-site 3 days a week, 2 days remote – subject to change at management discretion)

The Project Coordinator / Project Manager is responsible for scheduling industrial inspections for new CAPEX projects supporting the oil and gas industry. They will implement a QA/QC program in collaboration with the Directors to communicate client job expectations to field inspectors and serve as the inspectors main point of contact for the on-the-job issues. Examples of inspection projects could include materials used for offshore oil platforms or refineries. Must live in the Houston area.

The Project Coordinator Project Manager will be responsible for:

Inspection Scheduling and Coordination:

• Manage detailed inspection schedules for raw materials and finished products used in offshore platforms, refinery construction, and other oil and gas construction projects.
• Manage internal and external field technician/inspector pool through a web-based project management system, including managing availability, geographic locations, qualifications, skillsets.
• Coordinate with suppliers, manufacturers, and inspectors to ensure timely execution of inspections.
• Adjust schedules as needed to accommodate project changes and ensure compliance with project specifications, industry standards, and regulatory requirements.
• Communicate with clients and key stakeholders to ensure adequate level of field inspectors both geographically and with the required qualifications/skillsets and analyze need and how quickly operations can execute on projects in the pipeline.
• Liaison between operational leadership, field inspectors , clients, and client representatives to ensure customer requirements are met.
• Collaborate with team members in other BV offices globally to schedule inspections of materials and finished products in other countries.
• Ensure field inspectors meet client reporting and information expectations, maintaining accountability among workers.

Tracking Inspection Activities:

• Monitor and track the progress of all inspection projects to ensure adherence to project timelines and milestones.
• Maintain a centralized tracking system to provide real-time updates on the status of inspections.
• Identify and address any potential delays or issues that could impact project schedules.

Vendor and Supplier Coordination:

• Liaise with vendors and suppliers to communicate inspection schedules and ensure their adherence to project quality requirements.
• Facilitate the resolution of any quality issues with suppliers, ensuring corrective actions are implemented and documented.

Documentation and Reporting:

• Maintain comprehensive records of all scheduled inspection activities, including inspection reports, test results, and certifications.
• Prepare and present detailed reports on the status of inspection activities to project management and client representatives.
• Ensure all documentation is properly archived and easily retrievable for future reference.

Project Monitoring and Progress Reporting:

• Provide regular updates and detailed reports on the progress of inspection activities to project managers and stakeholders.
• Ensure alignment of inspection activities with overall project goals and objectives.

Accounting and Financial Oversight:

• Validate and approve inspectors time sheets and expenses, including subcontractor invoices.
• Collaborate with the accounting department to ensure accurate recording and reporting of inspection-related expenses.
• Assist in the preparation of budgets and forecasts for inspection activities, tracking actual costs against budgeted amounts.
• Review and approve invoices related to inspection services ensuring alignment with POs and contracts.

Education and/or Experience:

• Bachelor's degree in a related field preferred; minimum of three years of relevant experience required.
• Proficiency in written and verbal communication, with the ability to articulate complex information clearly to various stakeholders.
• Strong reasoning ability and problem-solving skills, with the capacity to navigate abstract and concrete variables effectively.
• Proficiency in computer operations and project management software.

Knowledge, Skills, and Other Abilities:

• Time management, active listening, critical thinking, and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to multitask and to work in multiple systems.
• Adaptability to remote work and the ability to maintain productivity and communication from a remote location.
• Must possess a cell phone and internet service for remote work.

Qualifications:

• Previous experience in a people scheduling and project scheduling role, preferably in a construction or engineering realm – ideally in oil and gas industry.
• Must live in the Houston area.
• Strong organizational skills and attention to detail.
• Proficiency in office software including computerized scheduling tools.
• Excellent communication skills, both written and verbal.
• Ability to work independently and prioritize tasks effectively.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.