Job Description

Position: Project Manager

Location: Remote (US Hours - 9am-5pm EST)

Job Type: Full-Time

What We're Looking For

We are seeking someone who is proactive, highly organized, attentive, and naturally anticipates challenges before they arise. The ideal candidate understands that successful project management goes far beyond tracking schedules—it requires actively protecting the health of the project, maintaining strong client relationships, and safeguarding the studio's reputation.

This person should be capable of thinking several steps ahead, identifying issues before they escalate, and helping the team stay aligned, accountable, and focused on delivering exceptional work.

Key Responsibilities

• Monitor and track project timelines, milestones, budgets, deliverables, and overall project health across multiple active projects
• Ensure projects remain on schedule and that internal teams are meeting established deadlines and commitments
• Proactively identify potential risks, coordination gaps, scope concerns, staffing issues, and client-related challenges before they become larger problems
• Advise the Principal on project risks and recommended solutions early enough to prevent delays, budget impacts, client dissatisfaction, or project failure
• Serve as a central point of coordination between designers, consultants, contractors, vendors, and clients
• Track outstanding decisions, approvals, RFIs, submittals, consultant coordination items, and action items to maintain project momentum
• Facilitate project meetings, document meeting notes, and ensure follow-up actions are completed
• Support resource planning and workload coordination across the studio
• Monitor project progress and team performance to ensure quality and schedule expectations are being met
• Assist the Principal in evaluating project performance and identifying areas requiring additional support or intervention
• Quality Assurance / Quality Control Responsibilities
• Perform QA/QC reviews of project drawings, specifications, presentations, and documentation prior to issuance
• Verify that all deliverables are coordinated internally and externally before release
• Ensure design intent, material selections, dimensions, notes, schedules, and project information are complete and aligned across documents
• Review consultant information and coordination packages for completeness and consistency
• Confirm client approvals have been received and documented before advancing project phases
• Work closely with designers to identify errors, omissions, inconsistencies, and coordination issues before they impact the project
• Help establish and maintain internal quality-control procedures and project standards

Requirements

• 3+ years of experience in project management, project coordination, studio management, architecture, interior design, construction, or a related field
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and critical-thinking abilities
• Professional and confident communication with clients, consultants, contractors, and vendors
• Experience reviewing drawings, project documentation, consultant packages, and coordination deliverables
• Strong understanding of project workflows, schedules, and design/construction coordination processes
• Comfortable working in a fast-paced, collaborative, and creative environment
• Highly proactive, dependable, intuitive, and solution-oriented

Benefits

1. Comfortable working U.S. hours
2. Remote work from home

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